Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a finance team in Somerville, Massachusetts and contribute to the day-to-day accuracy of core accounting operations. This position combines billing, collections support, payables administration, and reconciliation work in a fast-paced printing and publishing environment. The ideal candidate is comfortable managing detailed financial records, partnering with internal stakeholders, and using Excel to support reporting and month-end activities.

Responsibilities:
• Prepare and issue customer invoices, apply incoming payments, and record credit adjustments with a high level of accuracy.
• Maintain accounts receivable records by reconciling balances, researching discrepancies, and supporting monthly close activities.
• Enter vendor invoices into the accounting system, direct them through the approval process, and post finalized transactions.
• Assist with scheduled vendor disbursements and help ensure payments are processed according to established timelines.
• Review and process employee expense submissions in compliance with company policies and documentation requirements.
• Support recurring payment obligations related to contractual commitments and verify associated records are complete.
• Examine payment backup to confirm required tax documentation is on file and follow up with internal teams when items are missing.
• Use Excel to prepare reconciliations, organize financial data, and provide support for journal entries and ad hoc analysis.• At least 2 years of experience in accounts payable, accounts receivable, or a blended accounting support role.
• Demonstrated ability to manage a high volume of transactions while maintaining strong accuracy and meeting deadlines.
• Advanced Microsoft Excel skills, including the ability to work efficiently with financial data and reconciliations.
• Experience using more than one accounting platform; familiarity with QuickBooks is beneficial.
• Strong organizational skills with close attention to detail and the ability to balance multiple priorities.
• Proficiency in invoice processing, data entry, and expense report administration.
• Effective communication skills and the ability to work collaboratively across departments.