University Admin Coordinator

Job Description

Job Description

University Admin Coordinator

We’re looking for a University Admin Coordinator to support faculty, students, and staff in the office of one of the world’s top business schools.

Why You’ll Love This Role:

• Competitive pay: up to $30/hr
• Opportunity to support world-class faculty in a professional academic environment
• Be part of a global academic community where innovation and collaboration thrive
• Enjoy a vibrant location surrounded by creativity, research, and entrepreneurship

Key Responsibilities:

• Support faculty with course preparation, coordination, and presentation materials
• Manage calendars, schedule meetings/appointments, and arrange travel logistics
• Take meeting notes and distribute follow-ups
• Process reimbursements, purchases, and expense audits
• Assist with event coordination and maintain faculty profile websites
• Oversee day-to-day office operations (room reservations, storage, copy room, kitchenette)

Required Qualifications:

• Bachelor’s degree
• 3+ years of experience in an administrative or office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication, organizational, and time management skills

Preferred Qualifications:

• Experience in higher education
• Familiarity with SAP or Concur systems

Company Description

Since 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Company Description

Since 1996, ProPivotal has been committed to excellence in staffing services. ProPivotal is one of Massachusetts’ largest staffing firms. It is our pleasure to provide service to many of the area’s most desirable employers and fulfill their staffing needs throughout the world. While we have the deep resources which allow us to manage large staffing programs, we also have a structure which allows us to get to know each job seeker individually, and a culture which drives us to match candidates with jobs they love. We are big enough to serve you and small enough to know you.\r\n\r\nProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.