MEETINGS AND EVENT MANAGER

ESFM

Position Title: MEETINGS AND EVENT MANAGER

Salary: $90,000 - $115,000

Pay Grade: 15

Other Forms of Compensation: None

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email [email protected].

Job Summary

We are seeking a strategic and detail-oriented Meetings & Events Manager to lead the planning, coordination, and execution of all on-site meetings and events, while overseeing front-of-house concierge operations within our R&D facilities. This role plays a pivotal role in delivering seamless, engaging experiences for employees, guests, and stakeholders, while ensuring our workplace reflects the highest standards of hospitality, professionalism, and operational excellence.

Key Responsibilities

Manage and mentor an event coordinator and concierge, providing direction, support, and performance oversight to ensure seamless execution across all events and front of house hospitality operations.

Lead the end-to-end planning and execution of internal and external events by managing all logistics such as venue setup, vendor coordination, material coordination, transportation, travel, catering, AV/tech support, and hybrid/virtual delivery.

Serves as the event project manager by developing timelines, facilitating planning meetings, and collaborating with cross-functional partners to drive deliverables and ensure consistent stakeholder communication.

Design and deliver impactful event experiences tailored to diverse audiences, ensuring alignment with business objectives and enhancing engagement with internal and external stakeholders.

Collaborate with external and external stakeholders to deliver high-impact scientific events, supporting speaker coordination, agenda development, and content curation tailored to specialized audiences.

Manage event budgets, contracts, and reporting in alignment with AstraZeneca’s procurement standards.

Partner with the AV provider to coordinate and deliver all audiovisual support required for site-wide operations and events, ensuring seamless technical execution and alignment with program needs.

Oversee front-of-house concierge operations, ensuring a professional, welcoming, and service-oriented experience for all visitors and employees.

Engage with senior leadership and cross-functional teams to align on event strategy, objectives, and program goals, providing recommendations that optimize impact while maintaining cost efficiency.

Collaborate with the Communications team to develop and distribute event-related communications, ensuring timely and accurate information is shared with relevant audiences.

Analyze post-event feedback and metrics to refine future events and enhance attendee experience.

Stay current on event technology trends and best practices, especially in hybrid and scientific event formats.

Qualifications

Bachelor’s Degree in Event Management, Hospitality, Communications, or related fields.

5+ years of experience in corporate event planning, preferably in a pharmaceutical, biotech, or scientific research setting.

Demonstrated expertise in time management and organizational skills, with a proven ability to plan, coordinate, and execute multiple events simultaneously in fast-paced environments.

Proven ability to navigate change effectively, with knowledge of tools and techniques for adapting to evolving environments and shifting priorities.

Experience managing small to mid-size event budgets, with foundational knowledge of contractual terms and proven vendor negotiation skills.

Proficiency in event technologies and hybrid delivery platforms.

Preferred Skills

Familiarity with the culture and operational dynamics of R&D or scientific organizations.

Certification in Meeting & Event Planning (CMP or equivalent) is a plus.

Knowledge of front-of-house operations and workplace hospitality standards is a plus.

Excellent communication, negotiation, and problem-solving skills.

Ability to manage multiple projects simultaneously under tight deadlines.

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Eurest Services maintains a drug-free workplace.

Associates At ESFM Are Offered Many Fantastic Benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Req ID:1483961

ESFM

Julia Wilkinson