Program Manager, Infectious Diseases Research

Position: Program Manager, Infectious Diseases Research

Location: Boston, MA

Schedule: 40 hours per week, Hybrid (on-site 4 days per week)

ABOUT BMC:

Boston Medical Center (BMC) is more than a hospital; It's a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all-and is the largest safety-net hospital in New England. Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.

POSITION SUMMARY:

The I-CARE (Infectious Complications Assessment and Research) lab at Boston Medical Center/ Boston University Chobanian & Avedisian School of Medicine focuses on improving outcomes for individuals with or at-risk for infections such as HIV and hepatitis C virus (HCV) co-infection. Our collaborators include physicians, epidemiologists, policy makers, and public health officials.

The Program Manager is responsible for planning and managing the overall execution of research initiatives by the PI, including meeting necessary quality, budget, and timeline targets, and making or recommending operational strategies and/or decisions (with input from study team and PI) in support of achieving research objectives.

JOB RESPONSIBILITIES:

Research Project Implementation

• Works with the PI to recommend, create, and implement changes across research portfolio.
• Provide program-level direction to study coordinators on the development of protocols, SOP/MOPs, data collection procedures, clinical and data quality management plans, data collection instruments, and training materials.
• Work with the research team to facilitate & ensure protocol adherence, data and clinical quality assurance activities, timely and accurate data collection, and timeline adherence to achieve study goals.
• Provides input on data cleaning and analysis across research portfolio. Assist investigators with the interpretation of data collected and preparation of study reports.
• Ensure recruitment goals are met and contribute to developing and implementing recruitment and retention strategies.
• Work with PI and research team to develop presentations, abstracts, and manuscripts, with lead or co-authorship opportunities.

Regulatory and Financial Management

• Develop and submit annual progress reports for submission to all external funding agencies/sponsors (e.g., NIH).
• Perform activities related to IRB protocols: 1) develop new protocols, 2) submit amendments as needed, 3) ensure investigators and staff are compliant with training regulations, 4) track & report adverse events & 5) draft progress reports.
• Works with PI to develop budgets.
• Conduct regular budget tracking and forecasting.
• Functions as a key liaison with funding sources and regulatory agencies. Ensures clear communication and compliance.

Administrative Support

• Ensures the smooth integration of all study components.
• Work with PI to prepare communications on progress of and findings from studies to external stakeholders.
• Monitors guidelines and policies with the purpose of ensuring compliance with all government regulations, as well as maintaining alignment with the organization's mission.
• Coordinates monthly research meetings to review project status and progress, discusses group topics of concern. Schedules and leads other meetings, as needed.
• Assists with identifying funding sources and in the preparation of grant proposals (literature searches, develops budgets, assembles supporting materials, writes select sections, and submits grant applications).

Personnel Management

• Leads the selection of qualified employees for employment following all policies, guidelines, and applicable laws, working with Program Director, department managers, and Human Resources.
• Responsible for effective personnel management including training, directing, chairing meetings, mentoring and instilling a commitment to quality and excellence.
• Monitors productivity and performance to identify and evaluate research team strengths and training opportunities in relation to operational effectiveness.
• Conducts employee performance evaluations and disciplines when appropriate to include termination, with appropriate supportive documentation as per established policy.
• Maintains personnel files for all assigned staff, including current CV, current job description, core competency ratings, mandatory education requirements, continuing education requirements, and yearly performance evaluation/goals and objectives.
• Maintains time off records; processes all payroll requests, action forms, time cards and vendor/sub-contractor billing.
• Assists with orientation and supervision of graduate interns (e.g. public health or medical students), residents and research assistants rotating through the department.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

EDUCATION:

• Requires a Bachelor’s degree (Masters preferred) with an emphasis in public administration or public health.

EXPERIENCE:

• Minimum of five years of related work experience, including 1 year of leadership or supervisory experience.

KNOWLEDGE AND SKILLS:

• Ability to provide leadership and coordinate the work of a team of assigned team members. Ability to analyze needs and apply resources effectively to meet those needs.
• Excellent oral and written communication skills; ability to be detailed oriented in all notes and documentation.
• Demonstrated ability and experience in areas such as grant management, training, team building, program development/management, problem solving, and community building.
• Ability to achieve targeted results through motivating, mobilizing, and delegating to others.
• Experience with Windows, Word, Excel, Outlook, Internet and web page usage/updating, social networking and other technologies.
• Demonstrated skills in the provision of services in a multicultural environment.

This position is grant funded. There may be opportunity beyond this grant funding for position integration into ongoing operations.

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [email protected] or call 617-638-8582 to let us know the nature of your request.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE : This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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