Facility Systems Supervisor- Suffolk County

Official Title: Facility Systems Supervisor- Suffolk County

Pay Grade: Grade 21S

Starting Pay: $86,834.54 Pay Range Maximum: $127,980.06/yr.

Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth.

Organizational Profile:

Notes

• Shift: Monday-Friday, 6:00am-2:00pm
• This position will be open for a month.
• This position is considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.
• This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
• All new hires are required to start at the entry-level rate for this position as outlined in the collective bargaining agreement with The Office and Professional Employee’s International Union, Local 6. Employees may progress through the salary band based on provisions of the Collective Bargaining Agreement.

Position Summary

Ensures the effective operation of all building systems within a designated cluster of facilities. Building systems including electrical, plumbing, HVAC, and life safety systems. Coordinates staff and contractor support in order to complete needed maintenance and ensure efficient building operations.

Supervision Received

Works under the direction of the Facilities Regional Manager or their designee.

Essential Functions and Responsibilities

• Monitors building systems performance and issues, repairs and makes adjustments as necessary.
• Plans and schedules preventative maintenance.
• Supervises multiple vendors for maintenance and systems projects.
• Provides database oversight and maintenance.
• Ensures buildings are adequately staffed and equipment is functioning.
• Orders equipment, tools and supplies.
• Maintains log of concerns submitted by building occupants.
• Provides building performance reports.
• Tracks work orders.
• Performs other duties as required.

Job Competencies

• Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
• Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
• Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Applied Knowledge: Understands standard facility management methods, codes, equipment, and operational best practices.
• Problem Solving: Accurately assesses system problems of a complex nature and initiates corrective action.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Minimum Requirements

• High School diploma or G.E.D. equivalency.
• At least five (5) years of related work experience.
• License in a skilled trade (e.g., Mandatory Electrician, Plumber, HVAC/Refrigeration).
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Knowledge, Skills and Abilities

• Knowledge of: Trial Court Safety Policies and Procedures; State Building Codes; National Fire Protection Codes (NFPA); Sprinkler system; Fire alarm system; Building materials; Automated energy management systems; Computerized work order system.
• Skill in: Organization and prioritization; Verbal and written communication; Time management; Troubleshooting equipment.
• Ability to: Work with hand and power tools; Create spreadsheets; Provide clear instruction to contractors.

Supervisory Responsibility

This position serves as a supervisor to others.

Working Conditions

Work is frequently performed in office or similar indoor environments, outdoor environments, warehouses or file/storage environments and shops/facilities environments.

Physical Demands

This position requires Heavy Work. Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.