Conference Solutions & Events Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Our Conference Solutions and Events Coordinator will support the Site and Facility Management Operations Teams by assisting with conference room bookings and event planning to proactively develop and maintain strong Client relationships to ensure that expected service levels are achieved within the controlled environment of a fast-paced Life Sciences account. This key member of the Soft Services Team is responsible for overseeing the development and ongoing support of conference and meeting room solutions for our Clients, working closely with them to understand their unique needs, provide expert guidance and deliver exceptional conference and event experiences. This role is Client-facing and must exhibit exceptional customer and communication skills from the C-Suite throughout the organization.

What your day-to-day will look like

• Actively support a culture of teamwork, cooperation, performance excellence, and personal success

• Respond to all work order requests in a timely manner, ensuring KPI compliance and excellent customer service

• Identify opportunities for improved operation, service excellence and cost savings and make well thought out recommendations

• Provide information and direction to Client, Vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption

• Update and maintain accurate records and official documentation for the site

• Other duties as assigned

Client Relationship Management

• Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

• Deliver an exceptional quality of service and hospitality, as reflected by Client and Teammate feedback

  • Coordinate site operations in accordance with all agreed policies, procedures and contract scope.

  • Support executive meetings, high visibility corporate events and visits, town halls and audits.

  • Support troubleshooting and maintenance of all conference solutions technology.

  • Collaborate with cross-functional teams including events, dining/catering, janitorial, and misc/technology vendors to develop and execute detailed conference room designs, ensuring optimal functionality and user experience.

  • Liaise with internal departments to ensure proper coordination and delivery of event-related services and support.

  • On-site event management, overseeing setup, execution, and breakdown of events.

  • Conduct post-event evaluations and analysis, gathering feedback from clients, attendees, and vendors to identify areas for improvement and ensure client satisfaction.

  • Train end-users on the proper use of conference room technologies, trouble-shooting common issues, and providing ongoing support.

  • Anticipation and response to Client’s needs and concerns, including ensuring no safety or security incidents occur.

  • Perform additional job duties, as requested.

• Assist Soft Service Manager/Community Manager with site delegated tasks

Required Qualifications

• High school diploma required

• At least 1-2 years of experience in corporate environment, event coordination or related roles

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Other requirements

• Strong organizational, time management, and multitasking skills, with the ability to manage multiple events simultaneously

• Exhibits strong commitment to safety

• Ability to manage multiple priorities and deliver results in a fast-paced environment

• Highly collaborative with strong interpersonal skills and an ability to interact with internal and external clients

• Strong verbal and written communication skills with the ability to communicate professionally

• Ability to remain calm and composed under pressure, with the flexibility to adapt to changing situations and client requests

• Customer-focused & Team mindset with a passion for delivering exceptional service and support

• Ability to work independently with little supervision and effectively deal with stressful situations

• Self-motivated; confident, energetic and flexible

Preferred Qualifications

• Associates degree

• Understanding basic technical aspects of facilities (i.e. types of Vendors that provide various services) is advantageous

Work Schedule:

• Monday to Friday, from 8:00 am to 4:30 pm

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.