Office Coordinator

Job Title: Office and Project CoordinatorJob Description

The Office and Project Coordinator is responsible for providing administrative, logistical, and coordination support across a range of program projects and initiatives. This position supports the Programs Department by managing records, tracking project timelines, organizing and maintaining departmental processes, and assisting with the preparation and organization of project materials. The coordinator ensures that program-related information is accessible, well-organized, and clearly documented, serving as a point of coordination within the programs department and with other departments to maintain clear communication and a consistent flow of information.

Responsibilities

• Provide administrative support to the Programs Department, ensuring projects, materials, and records are accurate and well-organized.

• Manage digital and physical program-related records, including maintaining accurate filing systems in accordance with organizational standards.

• Track project timelines, deadlines, and action items to support program staff in meeting project and departmental goals.

• Take detailed, accurate notes during meetings and follow up on any action items as needed.

• Support in organizing, preparing, and distributing program materials for meetings or trainings.

• Assist with departmental processes by helping document and maintain consistent processes and procedures.

• Coordinate communication and information flow between the Programs Department and other departments.

Essential Skills

• Requires a 4-year degree from a regionally accredited institution.

• Excellent time management, organizational, interpersonal, and communication skills.

• High attention to detail and accuracy in maintaining records, documentation, and materials.

• Demonstrated ability to manage multiple priorities and convey complex information clearly and concisely.

• Professionalism in handling sensitive or confidential information.

• Ability and interest in working with a high degree of autonomy and professionalism.

• Proficiency with Microsoft Office and Google productivity software.

Additional Skills & Qualifications

• Experience in administrative support, project management, and clerical operations.

• Strong data entry skills.

• Ability to maintain detail-oriented and organized work.

Work Environment

Opportunity to join a fast-growing non-profit in Western Massachusetts. Work hours are from 8am to 4:30pm. This role provides a chance for candidates to get their foot in the door and grow within the organization. The work environment is collaborative and supportive, emphasizing clear communication and information sharing.

Job Type & Location

This is a Contract to Hire position based out of Turners Falls, MA.

Pay and Benefits

The pay range for this position is $19.00 - $20.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Turners Falls,MA.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.