House Manager & Family Assistant

Job Title: House Manager & Family Assistant

Location: Newton, MA

Employment Type: Part-time (20–25 hours/week)

Proposed Start Date: ASAP

Compensation: $35–$40/hour, based on experience

Schedule: 2–3 weekdays, primarily daytime hours. Flexible and adaptable.

Requirements:

● Comfortable around children and pets

● Maintain a smoke-free environment

● Ability to pass a background check

● Reliable transportation

● Valid driver's license

● Comfortable driving large vehicles

About Our Family

We are a busy, active family of six with four young children (ages 9, 6, 4, and 2). Our home is lively, full of movement, and always evolving as the kids grow and their schedules shift. Afternoons and early evenings tend to be the busiest time of day, with multiple activities, transportation needs, and competing demands happening at once.

We divide our time between our primary home in Newton and our weekend/winter home in Vermont. With a busy household, frequent travel, and a long list of moving pieces—from school schedules and household vendors to meal prep, laundry, and general organization—we are looking for a reliable and proactive partner who can help bring more structure, ease, and predictability to our days.

Our goal is to create a calm, organized home environment where the adults can spend more meaningful time with the kids and less time coordinating logistics, worrying about undone tasks, or trying to keep up with the constant reset of daily life. We value someone who can step in, anticipate needs before we ask, create and maintain systems, and take ownership of the smaller but essential tasks that keep our home running smoothly.

We appreciate clear communication, integrity, and a collaborative spirit. We see this role as a long-term partnership with someone who is confident, capable, and committed to helping our family thrive—someone who helps lighten the mental load, keeps the household humming, and supports us in focusing on what matters most: family, connection, and time together.

Who You Are / What We're Looking For

You are a proactive, organized, and steady presence—someone who brings both competence and calm to a busy household. You're the type of person who sees what needs to be done and does it, without waiting for direction. You take initiative naturally, think several steps ahead, and enjoy creating systems that make daily life easier for everyone around you.

You're confident navigating a home with four children and understand the importance of firm, loving boundaries. You're comfortable stepping in with clarity and consistency, especially during busy or high-energy moments, and you model respect, patience, and integrity in how you interact with the kids. While childcare is not the primary focus of this role, you are someone the children can look up to—reliable, grounded, and emotionally steady.

You thrive in a role that requires independence and strong judgment. You can manage multiple tasks at once, from laundry and household organization to scheduling, errands, vendor communication, and afternoon driving support. You take pride in doing things well the first time, and you appreciate being trusted to make decisions that keep the household running smoothly.

You enjoy being active, spending time outdoors, and staying on the move. You excel in a household with many moving parts—from packing for weekend travel to daily carpool to tackling an organization project. Above all, you are someone who is committed, trustworthy, and invested in helping a family stay organized, connected, and supported day to day.

Key Responsibilities

Household Management & Organization

● Create and maintain household organization systems (closets, kitchen, storage, pantry, basement, toys)

● Reset and tidy rooms daily; maintain overall neatness and prepare the home for weekly cleaning services

● Oversee household schedules and calendars

● Conduct seasonal swaps (clothing, décor, bedding, items outgrown by children)

● Prepare for family events, holidays, and guest stays

● Prepare and coordinate donation drop-offs and pick-ups

● Support packing/unpacking for travel or seasonal transitions

● Supervise or coordinate service providers/vendors (cleaners, handymen, landscapers)

● Load/unload dishwasher, wipe surfaces, and vacuum high-traffic areas

Inventory Management & Errands

● Track and restock pantry, fridge, toiletries, and household supplies (e.g., changing out lightbulbs/batteries)

● Maintain running household supply lists

● Coordinate and manage household orders (Amazon, Costco, Target, etc.)

● Run errands such as grocery shopping, returns, dry cleaning, and gift shopping

● Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

● Plan and prepare healthy meals/snacks for the family, keeping up with kids' changing preferences

● Prepare 2–3 family dinners per week, with room to grow

● Batch-cook simple breakfast items (e.g., waffles)

● Shop for groceries and meal-related items

● Clean kitchen post-prep and maintain kitchen tidiness

● Encourage kids to participate in cooking when appropriate

Laundry & Linen Care

● Wash, dry, fold, and organize family laundry (clothing, bedding, towels)

● Iron, steam, and prepare outfits as needed

● Rotate bedding, refresh towels, and maintain linen organization

● Keep laundry areas tidy and well stocked with supplies

● Handle special care for delicates or uniforms

Pet Care

● Assist with daily cat care, including refreshing water, managing faucet preferences, and adding medication to food

● Keep pet supplies stocked and organized

● Schedule and coordinate vet, grooming, or pet-related appointments

Vehicle Management

● Schedule and oversee maintenance, inspections, and repairs

● Ensure vehicles are fueled, clean, and organized

● Track registration, service schedules, and insurance documents

Vendor & Property Oversight

● Schedule and supervise service providers (cleaners, contractors, landscapers)

● Research and coordinate repairs, maintenance, and quotes

● Manage routine upkeep across Newton and Vermont properties as needed

● Oversee outdoor spaces and seasonal maintenance

● Serve as primary contact for vendors or guests

● Support Vermont weekend readiness (e.g., stocking fridge, making dinner reservations, etc.)

Estate-Level Oversight

● Ensure properties are guest-ready and well maintained

● Oversee property-specific systems (HVAC, security, propane, pool, etc.)

● Maintain and implement systems for household and property operations

● Conduct occasional walk-throughs to ensure upkeep, safety, and organization

Family Support & Child Assistance

● Assist with school and activity pick-ups or drop-offs

● Provide light supervision, playtime support, or back-up childcare as needed

● Offer occasional date-night support

● Ability to provide overnights when needed or on emergency occasions

Deep Cleaning & Special Projects

● Tackle occasional deep-clean projects (fridge, oven, baseboards, etc.)

● Maintain and refresh specific household zones (entryways, mudroom, garage)

● Clean humidifiers, washing machines, and air purifiers monthly

● Organize special projects (toy rotation, seasonal décor, gear storage)

Administrative & Personal Assistant Support

● Assist with travel planning, scheduling, and logistics

● Manage family calendars, reminders, and scheduling details

● Support basic budgeting tasks, receipt tracking, or bill payment/organization

● Assist with coordination for events, dinners, appointments, and guest prep

How to Apply:

Please submit the following:

● A brief intro letter explaining why you believe you're a great fit for this role

● Your updated resume

● 2-3 professional references with contact information

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