Principal Clerk - Finance

POSITION OVERVIEW:

The position is responsible for supporting the operations of the Finance Department through the performance of administrative and clerical tasks.

ESSENTIAL FUNCTIONS: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Performs administrative and clerical tasks. Maintains filing systems in compliance with public record and other related laws and regulations; processes, tracks, and enters electronic and paper data, correspondence, and records; provides and processes information; distributes incoming and outgoing mail; keeps office orderly and supplied.
• Collects all departments’ payroll, reviews for accurate coding and values, and addresses errors, collaborating with departments’ staff as needed.
• Transmits data from payroll system to accounting system; reconciles discrepancies.
• Generates posted payroll reports; reviews accuracy of data; resolves discrepancies.
• Tracks stipends and travel allowances for all City employees; ensures that processed accurately.
• Provides back-up support for account payable processing; ensures expenses are accurately coded and required documentation is provided; batches invoices; produces Warrant.
• Responds to internal and external customers via email, by telephone, and in person. Answers questions and requests for information; advises of processes and statuses; forwards calls, takes messages, and refers matters to the appropriate party as needed.
• Performs other related job duties as required.

MINIMUM QUALIFICATIONS: Any equivalent combination of the below-listed education, training, certification, and experience is qualifying.

• High School diploma or equivalent and 1 year of related, clerical, business administration, customer service, or bookkeeping experience.
• A bachelor's degree in a business-related field can be substituted for the work required experience.

Beneficial:

• Valid Class D Motor Vehicle Operator’s License.
• Municipal experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of clerical practices, systems, and procedures; office equipment; email, word processing, and other relevant office productivity software.
• Knowledge of AP and finance software processes and procedures.
• Effective data and record processing, clerical, customer-service, and personal computer skills.
• Ability to effectively utilize standard office equipment, technology, and software; prepare and maintain detailed and accurate records with frequent interruptions; plan and prioritize work; meet deadlines; work independently; communicate detailed information effectively with tact and discretion; maintain confidentiality; maintain good public relations and collaborative working relationships; respond in a courteous and professional manner; and work with diverse groups.

PHYSICAL & ENVIRONMENTAL WORKING CONDITIONS:
The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.

Performs administrative work in an office environment. Sits or stands, with intermittent periods of stooping and walking. May be required to move objects such as files, boxes of paper, office supplies, and office equipment weighing up to 30 lbs. Applies motor skills to move objects, file, and sort documents, and use office equipment such as telephones and computers. Routinely reads documents for general understanding and analytical purposes, including handwriting, forms, and reviews detailed information displayed on a computer screen.

HOURS OF WORK : Full-time (35 hours/weekly) Monday, Tuesday, and Thursday 8:30 AM – 4:30 PM; Wednesday 8:30 AM – 7:30 PM; Friday 8:30 AM – 12:30 PM.
SALARY: Union CAF-3 ($1,052.52 – $1,155.28/week)

ADDRESS ALL COVER LETTERS AND RESUMES TO:

• Human Resources Department
• City of Medford – Room 204
• 85 George P. Hassett Drive
• Medford, MA 02155

Or send cover letter and resume with the job title in the subject line to [email protected] .

For the posting, please visit the City of Medford's website – .

The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, People of Color, Veterans, and Persons with Disabilities are encouraged to apply.