Billing & Administrative Clerk

Job Description

Job Description

Billing and Administrative Clerk – Support Financial Operations for Ground-Up Construction Builds

• Company: Prominent Builders Inc.

• Salary/Pay Rate: $65,000 - $70,000 per year (based on experience).

• Location: Quincy, MA.

• Job/Employment Type: Full Time.

• Mandatory Licenses & Certifications: None Required.

You will serve as the financial backbone of a growing Construction Management firm, ensuring the seamless flow of project documentation and billing. This role offers the autonomy to manage diverse administrative workflows while collaborating directly with the CFO and Project Managers. You will make a tangible impact by maintaining the fiscal health and organizational integrity of complex ground-up builds.

• Coordinate billing cycles with Project Managers to ensure all costs are accurately applied to specific projects.

• Administer accounts payable and receivable processes, including data entry, coding, and reconciliation.

• Manage subcontractor compliance by tracking certificates of insurance, W-9s, and lien waivers.

• Organize essential project documentation such as equipment logs, daily reports, and subcontractor agreements.

• Monitor financial communications to review, file, and allocate vendor invoices based on project descriptions.

• Maintain company-wide administrative records including vehicle registrations, insurance, and driver credentials.

• Facilitate month-end and year-end closing processes in collaboration with the finance team.

• Proven experience working specifically within the construction industry.

• Strong understanding of accounts payable, accounts receivable, and data entry processes.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Demonstrated ability to manage multiple tasks in a fast-paced, deadline-driven environment.

• Excellent communication skills for interacting with project managers, subcontractors, and vendors.

• Experience with job costing or project-based accounting methods.

• Knowledge of Viewpoint or similar construction management and accounting software.

• Familiarity with a small business environment where cross-functional collaboration is required.

• Prior experience managing subcontractor compliance documentation and lien waivers.

• Competitive annual salary between $65,000 and $70,000.

• Comprehensive medical, dental, and life insurance options.

• 401k retirement plan with a company match of up to 4%.

• Stable career path within a firm featuring a healthy project backlog.

• Supportive office environment with a culture of mentorship and accountability.

Prominent Builders Inc. is a growing middle-market Construction Management firm serving the Greater Boston area with a focus on ground-up construction. We foster a supportive environment where careers are built for the long term through dedicated mentorship and personal accountability. Our collaborative culture and healthy project backlog provide a stable foundation for professionals to grow into future leaders.

Prominent Builders Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.