Staff Accountant

Job Description

Job Description

JOB DESCRIPTION

POSITION TITLE:

Staff Accountant

POSITION SUMMARY:

Under the supervision of the Financial Controller, maintain the general ledger and accounts payable system for the Health Center. Prepare and enter all transactions related to cash receipts, disbursements, as well as other financial transactions of the Health Center. Serves as the backup for the Financial Controller and prepares and processes the Health Center’s bi-weekly payroll, including payroll tax reporting. Maintain accounting standards and internal controls and other duties as required.

REPORTS TO:

Controller

FLSA STATUS:

Exempt

PRIMARY RESPONSIBILITIES:

1. Prepare the Cash Receipts Journal each day and enter the activity in the general ledger (primary). Verify that each day’s cash receipts are accounted for, including over-the-counter payments, mail receipts, and electronic funds transfers (primary).

1. Collect checks received from mail sorter and record in the general ledger. Prepare bank deposits and reconcile to cash receipts journal. Review monthly bank reconciliation.

1. Maintain organized cash receipt files that clearly document work performed.

1. Prepare invoice data sheets and enter into general ledger. Ensure invoices are approved for payment by department managers, CFO and CEO. Maintain cash requirements journal to ensure prompt payment of invoices.

1. Reconcile vendor statements to vendor ledgers monthly.

1. Mail non-payroll checks as approved for payment by CFO. Ensure that appropriately authorized signatories sign checks.

1. Maintain paid and unpaid invoices, deposits, vouchers, and vendor files in an orderly and logical manner, so as to facilitate audits, internal analysis and reviews of Health Center financial records. Assist internal personnel by producing requested reports and documentation of expenditures.

1. Other duties as assigned.

REQUIRED SKILLS, EDUCATION & EXPERIENCE:

Strong commitment to CHCFC Mission. Strong interpersonal and communication skills.

Ability to work with a diverse population and sensitivity to low-income populations.

Education: Bachelor’s degree in Accounting or Finance required.

Skills: Advanced user of MS Excel, ability to record G/L transactions using computerized accounting system, strong mathematical proficiency, including the ability to conduct complex calculations. Understanding of internal accounting controls. Flexibility and ability to adapt to a changing environment. Excellent verbal communication skills and ability to work as part of a team required.

Location: Attendance required during normal business hours at assigned CHCFC site(s). Standard work week is 40 hours per week Monday through Friday.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, sit, use the hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Must be able to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORKING CONDITIONS:

While performing the required duties of this job, the employee is exposed to weather conditions prevalent when traveling between Health Center locations where medical care is provided. This position performs tasks that involve exposure to blood, body fluids or tissues.

This job description is subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the employee works. Performs other duties as assigned.