Protocol Activation Coordinator II

Overview

The Protocol Activation Coordinator (PAC) II represents Nursing and Patient Care Services in the operational review and activation of clinical trials across DFCI sites.

The Protocol Activation Coordinator II translates protocol requirements into nursing-operational documents, including scheduling templates, infusion flowsheets, education materials, and drug diaries, and facilitates multidisciplinary validation and acuity meetings to ensure trial readiness.

The Protocol Activation Coordinator II maintains and updates clinical trial operational documentation throughout the lifecycle of the study, partnering closely with Clinical Trials Nurses, disease center leaders, IDS Pharmacy, and clinical operations. This work supports safe, efficient delivery of investigational therapies and alignment with institutional workflows, systems, and standards.

The schedule for this fulltime position is four 10-hour shifts per week during weekdays.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties and Responsibilities:

• Draft and refine protocol scheduling templates and infusion nursing flowsheets; manage versions and updates across the study lifecycle to reflect protocol amendments and operational changes.

• Collaborate with Clinical Trials Nurses, disease center research leadership, IDS Pharmacy, and clinical charge RNs to develop nursing education materials, in-service workflows, feasibility/alert pages, and IDS/standard-of-care drug diaries.

• Coordinate and facilitate pre-activation validation sessions; capture decisions and edits in real time; finalize operational documents and distribute to stakeholders.

• Organize and lead protocol acuity meetings with disease center research teams and clinical units; incorporate acuity-related adjustments into scheduling templates and flowsheets.

• Attend multidisciplinary research meetings (e.g., CTN regulatory meetings, disease center meetings, site initiation visits) to ensure operational readiness, clarify nursing workflows, and escalate issues for resolution.

• Maintain documentation repositories and alignment with institutional systems (e.g., OnCore calendars, Epic/Beacon infusion workflows); apply version control and change management practices.

• Track action items, timelines, and dependencies; support continuous improvement of processes and templates to enhance trial activation efficiency and nursing safety.

Knowledge, Skills and Abilities:

• Foundational knowledge of clinical trial operations and oncology nursing workflows in ambulatory/infusion settings.

• Ability to interpret protocol documents and translate requirements into operational scheduling templates, infusion flowsheets, and nursing education materials.

• Proficiency with Microsoft Office (Word, Excel), Teams/SharePoint; familiarity with Epic (Beacon) and OnCore or similar clinical trial management systems preferred.

• Strong meeting facilitation skills, including agenda setting, real-time document editing, capturing decisions/action items, and stakeholder follow-up.

• Excellent written communication skills for technical documentation; attention to detail and rigorous version control/change management practices.

• Effective time management and prioritization across multiple protocols and deadlines; ability to work independently within defined procedures.

• Collaborative interpersonal skills; ability to partner with nursing, research, pharmacy, and administrative stakeholders.

• Sound judgment in identifying operational risks, escalating issues, and proposing solutions within institutional policies and workflows.

• Commitment to customer service and to DFCI core values: Impact, Excellence, Compassion, Respect, and Discovery.

• Understanding of institutional policy, basic Good Clinical Practice concepts, and privacy/confidentiality requirements.

Minimum Job Qualifications:

• Bachelor's Degree required. Health sciences, public health, biology or other related field of study preferred.

• 1 year of experience required in a clinical research setting required.

Supervisory Responsibilities: None

Patient Contact: None

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$59,500.00 - $63,400.00