Assistant Manager for Finance and Apostolic Operations
Job Summary: Reports to: Director of Apostolate Administration and PBM Operations Supervises: Accounting Clerk and Purchasing Associate Collaborates with: HR, Book Center Managers, Inventory Management. ________________________________________ Core Responsibilities I. Accounts Payable Support
- Oversee accurate invoice entry and importing into accounting system.
- Prepare weekly open invoice reports.
- Oversee check runs.
- Maintain list of uncleared checks.
- Communicate with vendors regarding credit applications, business licenses tax exempt certificates.
- Oversee applying customer payments and importing invoices and payment information into accounting system.
- Prepare weekly deposit reports.
- Oversee depositing of customer payments into bank.
- Oversee generating and sending customer statements.
- Oversee follow up on past-due accounts.
- Oversee maintaining customer sales tax certificates
- Oversee recording of daily bank activity.
- Oversee reconciling credit card settlements.
- Reconcile deposits of each Book Center and Exhibit location; record journal entries in the accounting system
- Prepare documentation for period-end review as requested by supervisor. ________________________________________
- Compile seasonal purchasing data.
- Prepare spreadsheets and order forms.
- Track vendor policy updates.
- Prepare draft reports on sales and purchasing.
- File financial documents.
- Prepare files for annual shredding.
- Maintain organized record retention systems.
- Provide general administrative and correspondence support.
- Maintain orderly workspace.
- Willing to expand role at the request of supervisor.
- Follow all data security protocols.
- Maintain strict confidentiality.
- Bachelor's degree in Accounting, Business, or related field (preferred).
- Experience with accounting systems and spreadsheet software.
- Strong attention to detail and accuracy.
- Ability to manage multiple deadlines.
- Professional communication skills.
- High level of discretion and confidentiality.
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