Sr. Administrative Assistant to Professor/Director

Sr. Administrative Assistant to Professor/Director

Need to know details:

- Pay range: $30-38/hour based on experience

- Location: Cambridge, MA

- Primary Schedule: M-F 9:30am – 6:00pm

- Work set-up: On-site in Cambridge, MA

About this role: This is a rare and fantastic opportunity for professional development. This role is open due to a long-time Sr. Administrative Assistant moving away. The new hire will get great exposure to a world-class educational environment and great business minds.

Our partner, a world-class and perennially internationally top-ranked graduate program is looking to hire a Sr. Administrative Assistant for a Faculty Director and Professor of Finance. This Professor/Director leads a robust department and has an extremely popular class which always has a long waitlist.

Qualifications for consideration:

- Complex calendar management experience : must have at least 3 years of experience in managing senior level/executive calendars and aligning priorities with busy schedules. The Sr. Administrative Assistant will be in frequent contact with the Professor to ensure that schedule is properly aligned.

- Must have very strong proficiency using either MS Outlook or Google Calendar as it relates to assisting a senior level staff member’s complex and busy schedule.

- Familiarity with travel arrangements . Guests from other states and countries will be visiting throughout and in between semesters.

- Must have the ability to work on-site in Cambridge, MA on an immediate basis.

- Exceptional professionalism and communication with the adaptability to the culture of a world-leading educational institution

Other Responsibilities Include:

- University course support including putting together syllabi and other course packets

- Managing the Professor’s waitlist leading up to a new semester

- Administrative Assistance with events, including 1-2 conferences a year, meetings throughout the school year, and student workshops which sometimes take place after hours.

If you are an experienced Administrative Assistant with a desire to join a great University faculty staff while progressing your professional administrative career, please do not hesitate to apply.

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