Proposal & Bid Manager

Proposal & Bid Manager

General Information

Country United States Department PRICING, BID OR CONTRACT MANAGEMENT Date Tuesday, December 23, 2025 Working time Full-time Ref# 20036792 Job Level Individual Contributor Job Type Experienced Job Field PRICING, BID OR CONTRACT MANAGEMENT Seniority Level Associate Currency USD - United States - US Annual Base Salary Minimum 69,120 Annual Base Salary Maximum 138,240

The salary range above represents the low and high end in the local currency of Xerox’s salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant’s education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox’s total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, to view those details please visit Xerox Careers for your applicable country. If you are not reviewing this job posting on Xerox Careers ( , we cannot guarantee the validity of this posting. For a list of our current internal postings, please visit Xerox Careers ( .

Description & Requirements

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at .

We are seeking a dynamic professional to lead and manage the preparation of bids and proposals for Xerox IT Solutions. This role combines responsibilities of proposal writing and bid management to deliver high-quality, compelling responses that meet client needs and differentiate us from competitors. You will ensure tailored value propositions, contribute to winning strategies, and oversee the end-to-end bid process.

Primay Responsibilities:

Bid & Proposal Management

• Manage the production of high-quality bid proposals within required timescales for deals ranging from $10K to $20M.
• Develop and execute bid project plans, including schedules and milestones, ensuring all deadlines are met.
• Coordinate virtual deal teams including Sales, Solution Architects, Service Delivery, and subject matter experts.

• Gather, analyze, write, and edit proposal content to ensure clarity, consistency, and alignment with client requirements.
• Format and edit contributions for style and presentation consistency.
• Maintain and update proposal databases, refreshing standard inputs such as case studies, references, and statistics.

Strategy & Collaboration

• Contribute to overall bid strategy and ensure pursuit strategies reflect client needs.
• Identify and communicate differentiators that resonate with potential clients.
• Facilitate collaboration among internal teams and stakeholders to improve bid quality and efficiency.

Continuous Improvement

• Identify barriers to high-quality proposal production and recommend solutions.
• Coach and mentor team members on best practices in proposal development.

Qualifications

• In-depth knowledge and experience in bid management, proposal writing, and pricing strategies.
• Strong project management skills with the ability to lead cross-functional teams; Project Management Certification is highly desirable.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Familiarity with large-scale service deals and complex proposal processes, including compliance standards, procurements processes, and legal requirements.
• Experience with proposal automation tools; generative AI proposal automation experience is highly desirable
• Understanding of pricing structures, margins and value propositions for commercial viability
• Ability to identify risks, manage compliance checks, and propose solutions during the bid process

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Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. Learn more at explore our commitment to diversity and inclusion: with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to [email protected]. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.