Executive Administrative Assistant
- Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements.
- Provides a bridge for smooth communication between the leader's office and internal & external departments; Able to maintain credibility, trust and support with senior management.
- Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary.
- Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity.
- May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events including Air Shows.
- Develop and prepare agendas for various organization meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis.
- Maintain filing and records management systems and other office flow procedures which may be confidential.
- Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints
- Helps support community responsibility events/activities.
- Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.
- Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources.
- Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date.
- High school diploma / GED
- Minimum of 5 years' experience as an executive administrator, preferably within a large global organization.
- Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook.
- Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases.
- Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.
- Effective time management and organizational skills; able to balance multiple priorities.
- Able to effectively interact and communicate with senior level management, corporate contacts and external customers.
- Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail.
- Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency.
- Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
Recommended Jobs
Manufacturing Engineer I
About us Our Business Unit Lighting and Imaging offers smart solutions for light delivery and image transmission in demanding environments — from medical devices, industrial, and safety applicatio…
Retail Merchandiser & Display Installer
SAS Retail Services, a leader in providing expert merchandising solutions to chain and independent retailers nation-wide, is seeking a highly motivated and energetic Retail Merchandiser & Display Inst…
Manager, Private Equity Fund Accounting and Valuation
Manager, Private Equity Fund Accounting and Valuation We are seeking a driven professional at Manager level with desire to work within a Private Equity finance, fund accounting & valuation function.…
Field Store Associate
Sherwin-Williams, a global leader in the manufacturing and distribution of paints and coatings, is seeking a dedicated Field Store Associate to join our Retail Operations team. This role focuses on pr…
Patient Access Representative II - Mother/Baby - Evenings
Requisition Number: 9949 Pay Range: $21.76 - $36.23 per hour Location: CHA Cambridge Hospital Work Days: 8 hour shifts, every other weekend, every other holiday Category: Medical Assistant …
Lead Line Cook
Proprietors in a seasonal restaurant located in Nantucket, MA. Proprietors operates a fast paced, focused kitchen that draws inspiration from various styles of cuisine. We are seeking a Lead L…
Director, Clinical Pharmacology
The Role The role is positioned in the Clinical Pharmacology group, Clinical and Quantitative Pharmacology (CQP) function. This individual will bring strong technical and strategic expertise in cl…
Unit Supply Specialist (ARMY)
UNIT SUPPLY SPECIALIST Overview: The unit supply specialist is primarily responsible for supervising or performing tasks involving the general upkeep and maintenance of all Army supplies a…
Manager Trainee & Installer Electric Dog Fence Company
Replies within 24 hours Installer & Manager Trainee up to $24 Starting plus benefits. Electric Dog Fence Installer & Management trainee opening for one special committed and motivated person in our…
Manager Customer Insights & Data Analytics (remote)
Job Seekers can review the Job Applicant Privacy Policy by clicking here ( . Job Description : Summary This critical role leads our Supply Chain Core Products team, a high-performing …