Geriatric Primary Care Administrative Coordinator

Job Description

Job Description

The Opportunity: We are seeking a full-time Geriatric Primary Care Administrative Coordinator to join the dynamic healthcare team at Kronos Health, PLLC as part of our high quality, value-based practice. This role is pivotal in ensuring the smooth operation of the practice to provide exceptional patient experiences and optimal health outcomes in a supportive environment focused on patient wellness and professional growth. We invite you to join our team!

Position Summary: As the Geriatric Primary Care Administrative Coordinator, you will be the first point of contact for patients and caregivers and the behind-the-scenes organizer who keeps clinical operations running smoothly. You will balance front-desk hospitality with detailed care-coordination tasks—scheduling, closing preventive-care gaps, and maintaining crystal-clear documentation—so our clinicians can focus on delivering high-quality geriatric care.

Key Responsibilities

• Patient Scheduling & Outreach: • Schedule and confirm annual wellness visits, follow-ups, home visits and transition-of-care appointments.• Make reminder calls / send electronic notifications.• Coordinate specialty referrals and ensure timely appointments.• Assist patients and caregivers in navigating the patient portal.
• Care-Gap & Risk-Adjustment Tracking: • Monitor open preventive-care gaps (screenings, immunizations) and proactively reach out to address them.• Maintain accurate tracking of risk-adjustment diagnoses and flag follow-up needs for the clinical team.
• Front Desk & Intake: • Greet patients, answer phones, respond to inquiries, and relay messages promptly.• Verify insurance, collect and review intake paperwork, and administer screening questionnaires.
• Clinical Documentation & EHR Management: • Scan and index documents (labs, consult notes, ED/hospital reports) into the EHR.• Keep patient records up to date and error-free to support seamless care transitions.• Coordinate with clinicians, medical assistants, and care coordinators to maintain efficient patient flow. • Support EMR document management
• Administrative Support: • Assist with scheduling meetings, notes and coordinating follow up tasks

Qualifications

• Education: High-school diploma or equivalent required; medical-assistant training or certification preferred.
• Experience:
  • Prior work in a medical office or healthcare setting (geriatric experience strongly preferred).
  • Hands-on familiarity with electronic health record (EHR) systems.
• Skills & Attributes:
  • Exceptional organization, accuracy, and follow-through.
  • Clear, compassionate verbal and written communication.
  • Empathy and patience when working with older adults and their caregivers.
  • Understanding of primary-care workflows, preventive-care guidelines, and basic insurance procedures (or willingness to learn).
  • A current driver's license
  • Ability to speak Spanish would be helpful

What we offer: You’ll be part of an upbeat, interdisciplinary team—clinicians, medical assistants, nurses, and care coordinators—united by a mission to help older adults live healthier, more independent lives. We foster a respectful, growth-oriented atmosphere where your input on process improvement is valued.

• Competitive salary with health benefits
• Life insurance
• Disability insurance
• Flexible spending account with an annual employer contribution
• Employee assistance program
• Paid time off
• Sick time
• Holiday pay
• 401K

Ready to make a difference for our senior community?

• Send your résumé and a brief cover letter to [email protected] with “Geriatric Primary Care Administrative Coordinator” in the subject line . We look forward to meeting you!

Kronos Health has a mission to provide high quality primary care at lower cost by changing the way health care is delivered. Both patients and clinicians need more time to talk, ask questions, develop meaningful relationships and build trust. Our clinicians provide physical examinations, routine health screenings, preventative care, group medical visits and chiropractic care for patients of all ages with a value-based approach. Our success is built on team-based practices, collaborative environments and the importance of work-life balance. Bring your exceptional skills to our innovative practice and join us in driving medicine forward!

Company Description

Kronos Health has a mission to provide high quality primary care at lower cost by changing the way health care is delivered. Both patients and clinicians need more time to talk, ask questions, develop meaningful relationships and build trust. Our clinicians provide physical examinations, routine health screenings, preventative care, group medical visits and chiropractic care for patients of all ages with a value-based approach. Our success is built on team-based practices, collaborative environments and the importance of work-life balance. Bring your exceptional skills to our innovative practice and join us in driving medicine forward!