Senior Executive Assistant

VITRA Health is hiring, and we believe that our team is the key to our success. That is why we are looking for a Senior Executive Assistant to join our team. If you are a passionate, caring, motivated professional who is looking to make a difference in your community, we encourage you to apply today!

VITRA Health understands that most caregivers face tremendous financial and emotional challenges, often without compensation or support for their selfless efforts. That is why, at VITRA, we provide comprehensive assistance to caregivers with financial support, a customized care plan, community resources, and caring teams of nurses and case managers.

This role serves as a trusted partner to the CEO, enabling effective time management, communication, and execution of Vitra's priorities. The Senior Executive Assistant interacts regularly with the Leadership Team, senior stakeholders, and external partners, and must exercise sound judgment, confidentiality, and professionalism. This role requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of administrative responsibilities and oversee operations of the Boston Office.

Essential Functions

• Proactively and accurately manage the CEO's calendar, understand prioritization of events, and manage and communicate changes.

• Ensure the timely, accurate, and confidential execution of requests and tasks.

• Support board and management meetings.

• Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences.

• Anticipate the CEO's needs by proactively preparing materials, briefing documents, and agendas.

• Responsible for the coordination of complex, internal meetings, and management of all associated logistics

• Coordinate logistics of programs and special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, and department outings/team building.

• Assist in preparing, organizing, and sending pre-read materials for meetings, including agendas, reports, presentations, and meeting minutes, including action items.

• Responsible coordinating weekly and monthly reports to the CEO

• Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.

• Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems.

• Manage Boston office operations.

• Fosters a culture of customer service and commitment to quality care.

• Serves as a brand ambassador to Vitra reflecting our vision, mission, and values.

• Displays genuine interest and compassion for the communities we serve.

• Embraces and champions a culture of diversity, equity, and inclusion.

• Interfaces with clients for customer service evaluation as needed.

Education, Experience and Licensure Requirements

• Bachelor's or associate degree required.

• The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.

• 4+ years of experience as an Executive Assistant or in a similar role, with a proven record of accomplishment supporting C-level executives in fast-paced, high-growth environment.

• Demonstrated ability to manage and prioritize a wide range of tasks while maintaining exceptional attention to detail and quality.

• Occasional weekend or after-hours work may be required as this is a customer-facing role.

• Strong written and verbal communication skills, with the ability to craft clear, compelling messages that reflect the voice of the CEO.

• Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and other relevant office management and communication tools

• A strategic thinker with a proactive, problem-solving mindset and a can-do attitude

• Proven ability to handle sensitive information with integrity and confidentiality.

• Experience working in dynamic environments, with the ability to stay resilient under pressure, adapt quickly to changing priorities, and drive projects to completion.

• Skilled at managing challenging situations and working effectively with diverse personalities.

• Committed to building a long-term Executive Assistant career—you are looking to grow in this role, not use it as a transition.

• Spanish speaking preferred but not required.

• Effective communication skills

Physical and Environmental Demands:

• Works in a clean, well-lit environment with fluctuating temperatures in close proximity to others. 

• Requires substantial periods of repetitive work utilizing a computer, monitor, keyboard, and mouse. 

• Requires lifting and carrying equipment and supplies weighing up to 35 pounds; require pushing and pulling equipment and supplies weighing up to 35 pounds; require walking and standing; requires frequent sitting more than 75% of the workday; requires the ability to navigate stairs; requires visual acuity and manual dexterity to operate equipment.

Perks and Benefits:

• Health Insurance with a 75% employer contribution.

• Dental and Vision Benefits.

• Supplemental Benefits

• Life, Accident, Critical Illness and Disability Insurance.

• 401K with a company match.

• Accrued Paid-Time-Off.

• ADP LifeMart Corporate Discounts

• Competitive Pay Rates.

• Wellness Benefits.

• Tuition Reimbursement. 

• Supportive team structure and company culture with a focus on work/life balance.

VITRA Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Apply Now!