Account Receivables Clerk

Job Title: Accounts Receivable Clerk

Department: Accounting
Reports To: AR Manager
Location: LEI Corporation - HQ
Employment Type: Full-Time

Job Summary:

We are seeking a detail-oriented Accounts Receivable Clerk to join our dynamic team at LEI Corporation, a leading provider of landscaping, construction, and snow management services. The ideal candidate will maintain the accounts receivable (AR) process, ensuring accurate and timely invoicing, receivables, and effective communication with clients. This role is essential in maintaining the company's financial health by optimizing cash flow and ensuring client satisfaction.

Responsibilities:

Accounts Receivable Management

• Prepare and issue accurate and timely invoices for landscaping, construction, and snow management services based on contractual agreements or completed work.
• Verify billing details and contracts for accuracy.
• Monitor outstanding accounts and ensure timely collection of payments according to company policies.
• Reconcile client accounts to resolve discrepancies or disputes in a professional and timely manner.

Payment Processing

• Record and process incoming payments, including checks and electronic payments.
• Reconcile payments with invoices and update customer accounts accordingly.

Customer Account Management

• Maintain accurate customer records, including contact details, payment history, and outstanding balances.
• Serve as the primary point of contact for client billing inquiries and COI requests, providing exceptional customer service and ensuring a positive client experience.
• Collaborate with the sales and operations teams to resolve billing issues or discrepancies.
• Communicate with clients regularly to provide payment reminders, address overdue accounts, and collection efforts.

Recordkeeping and Reporting

• Maintain accurate and up-to-date AR records in the company's accounting software and operations software.
• Prepare weekly and monthly AR reports for management, including aging summaries, payment trends, and outstanding balances.
• Assist in month-end and year-end closing processes, which include Inventory and Equipment usage entry into accounting systems.
• Assist in the preparation of financial audits by providing necessary AR documentation.
• Ensure compliance with company policies and procedures and GAAP principles.

Administrative Duties

• Administrative duties include answering and directing phone calls, collecting and distributing mail, printing and copying documents, filing paperwork, attending to visitors and deliveries (incoming), and other duties as directed.
• Periodic assistance with corporate events.

Process Improvement

• Meet with AR Manager to review and improve AR processes to enhance efficiency and accuracy.
• Stay updated on best practices in accounts receivable management and ensure compliance with Generally Accepted Accounting Principles (GAAP)
• Suggest and implement tools or techniques to optimize AR operations.
• Perform other duties as assigned by the department manager.

Qualifications:

Education and Experience

• A minimum of an Associate’s degree in accounting, finance, or a related field is required. A Bachelor’s degree is preferred.
• Minimum of 2 years of experience in accounts receivable, billing, or a similar role, ideally within the landscaping, construction, or snow management industry.

Technical Skills

• Familiarity with industry-specific software (e.g., Deltek Computer Ease, Aspire, and/or Time Scape) is a plus.
• Proficiency in the reading American Institute of Architects (AIA) contracts documents & experience completing lien waiver and release forms.
• Proficiency with Microsoft 365, particularly with proficiency in Outlook, Word, and Excel, including formulas, pivot tables, v-look up, and data analysis.

Soft Skills

• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills, with the ability to build and maintain client relationships.
• Problem-solving mindset with the ability to manage challenging client interactions professionally.​

Work Environment:

• Office-based role working Monday – Friday office hours between 8am-5pm.
• Fast-paced environment with tight deadlines and multiple priorities.

Compensation and Benefits:

• Competitive salary based on experience and qualifications and ranges from $43,250-$56,500.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career growth.