EXECUTIVE ASSISTANT P/T

Stoss is seeking a motivated, energetic and highly organized Executive Assistant for our Boston studio on a part-time basis (12-16 hours per week). We are a creative services firm working in the field of landscape architecture and urban design. This is a key support role to the Senior Director and to the operations and executive team. The successful candidate in this position enjoys working on multiple fronts simultaneously, is detail oriented, has an organizational mindset, and can thrive in a lively design office.

The goal for this role is to assist the Senior Director in scheduling meetings, managing events/conferences, time and expense input, organization for books, talks and other engagements, managing the flow of communication, keeping licenses up to date, and general office support. Task would also include occasional assistance with general operations and marketing tasks, including managing the firm database of contacts through Pipedrive.

You'll have the opportunity to develop your individual skills, hone your ability to manage a variety of projects, and develop your marketing/business development knowledge. We have a friendly, informal and creative culture with people who are passionate about what they do!

REQUIREMENTS

• 0-3 Years relevant work experience in a true support and executive administrative function
• Proficiency in Google Docs and Microsoft Office and familiarity with modern cloud-based organizational platforms (ie) slack, asana
• Experience using Adobe Creative Cloud (Photoshop, InDesign) a plus but not required
• Must be professional, articulate and enjoy working with and managing people
• Must be dependable, punctual, detail oriented and have excellent organizational skills
• Self-motivated and highly resourceful with strong work ethic
• Able to learn quickly, work independently and switch gears quickly
• Excellent written skills - writing samples will be requested

ABOUT STOSS

Founded in Boston in 2001, Stoss is a Cooper-Hewitt National Design Award winner for urban planning and landscape projects that integrate urbanism, landscape, infrastructure, and sustainability. Our practice concentrates on creating socially vital and resilient urban landscapes, flexible open spaces, and intimate neighborhoods in which folks can live, work, and play.

We work with cities, public agencies, institutions, and private interests on multi-faceted and varied projects. At any point in time, we are involved in conceiving, designing and managing construction for; parks and open spaces; urban and campus design; ecological and resiliency planning; municipal and regional strategies; multi-scale landscape infrastructures; development and remediation projects; furnishings and exhibitions.

Our diverse, international team, views every project as a fresh opportunity to discover the inherent nuances, unique perspectives and historical depth particular to each place. Whether a complex coastal resiliency master plan or an urban pocket park, we dive deeply to find authentic solutions that are layered with possibility. These efforts have garnered numerous awards from organizations such as the American Society of Landscape Architects, the Boston Society of Architects, and the Boston Society of Landscape Architects, for both built and speculative projects.

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BOSTON

36 W Broadway, Third Floor

Boston, MA 02127 USA

T 617 464 1140

LOS ANGELES

4106 West Jefferson Blvd

Los Angeles, CA 90016

T 213 623 3771