Estimating & Administrative Assistant (Remote)

We’re looking for a sharp, detail-oriented assistant to support both our estimating and day-to-day administrative operations for printing and installation projects.

We are a **printing and installation company**, and this role is focused on working on the pricing and pre-production process for preparing printing and installation estimates, which can involve reviewing construction/design plans, understanding scope, and building accurate quotes through our internal estimating platform. Prior experience with **printing, signage, and large-format graphics** is strongly preferred.

**Administrative, Billing & Office Support**

* Assist with client outreach and follow-ups (primarily email-based)
* Monitor, organize, and respond to incoming emails
* Help route quote requests and project information internally
* Prepare and send invoices based on approved quotes and completed work
* Assist with billing tracking, payment follow-ups, and basic accounts receivables support
* Maintain project records, quotes, invoices, and documentation
* Assist with scheduling, confirmations, and general coordination
* Support the team with other day-to-day administrative tasks as needed

**Estimating & Pre-Production Support**

* Review printing, architectural, construction, design, and production plans (PDFs, drawings, elevations and printing specs)
* Identify and interpret scope related to:
* Print collateral specifications
* Vinyl graphics
* Wallcoverings
* Window film
* Signage and displays
* Calculate square footage, linear footage, quantities, and material needs
* Estimate labor hours based on project scope (training will be provided)
* Enter detailed and accurate information into our quoting software
* Flag missing information or inconsistencies in plans so they can be clarified early

**What We’re Looking For**

* Strong attention to detail and strong sense of urgency — accuracy and efficiency matters
* Highly organized and highly disciplined and comfortable juggling multiple tasks
* Confident, professional written communication with clients
* Coachable, adaptable, and highly motivated and committed to learning, improving and advancing.
* Ability to read and interpret floor plans, elevations, and site drawings
* Solid math skills (area calculations, unit conversions, takeoffs)
* Basic understanding of construction or installation workflows
* Self-motivated and able to work independently
* Fluent in written and spoken English (Spanish is a bonus)

**Strongly Preferred Experience**

* Experience in **printing**, **signage, large-format printing, graphics, or construction**
* Familiarity with materials such as paper, vinyl, wallpaper, fabric graphics, acrylic, aluminum, etc.
* Previous estimating, production coordination, and billing experience
* Familiarity with quoting or invoicing platforms

**Role Details**

* Fully remote
* Part-time or full-time (flexible hours)
* Must be responsive during agreed working windows
* Long-term opportunity with growth potential for the right candidate