Assistant to the Vice President of Finance and Administration

Assistant to the Vice President of Finance and Administration Location Wellesley, MA : At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will make a difference in the world. Our collaborative community, comprising faculty, students, staff, and alumnae, is guided by our shared values. We champion intellectual discovery and excellence, uphold gender equality as foundational to progress, affirm diversity as crucial to educational excellence, value connection and community, empower individuals for social change, and commit to integrity and academic freedom in our pursuit of knowledge. Join us in this transformative journey! When applying for the position, please ensure a thorough review of the job details. If you are an internal employee, kindly utilize the internal portal on Workday for your application. Prepare a comprehensive resume/cv and cover letter for upload. Acceptable formats for these documents are either PDF (.pdf) or Word (.doc). Job Posting Title Assistant to the Vice President of Finance and Administration Summary Admin Non-Exempt Reporting to the Vice President for Finance and Administration, this position provides direct support to the Vice President for Finance and Administration, Chief Human Resources Officer, AVP for Financial Planning and Budget, and the AVP for Finance and Administrative Services and Controller. Contribute to the advancement of departmental objectives and projects for the Division through scheduling meetings, coordinating preparation of meeting materials, and proactively following up on next steps and deliverables. Support the preparation of materials for Board of Trustee Committee meetings and take minutes at the meeting. Must have excellent judgment, experience handling confidential information with discretion, and the ability to interact with a variety of people and job functions. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment. Essential Functions

• Anticipate and provide for the immediate and long-term administrative and organizational needs of the Finance and Administration Office.
• Support leadership's daily activities: schedule meetings, manage calendars, organize preparatory materials for meetings, and follow up on appropriate action items.
• Partner and collaborate with other administrative support staff from across the College on the scheduling and planning of senior-level meetings.
• Facilitate leadership's signature on key documents in a timely fashion and ensure their return to appropriate departments.
• Build framework of check-in meetings to prepare materials for Board of Trustees Committee meetings.
• Support team preparing materials for Board of Trustees Committee meetings by initiating first drafts, creating templates, proofreading materials, and uploading final materials to the online portal.
• Support Board of Trustees Committee meetings by attending meetings, taking and writing meeting minutes, and shepherding minutes through the review and approval process.
• Manage elements of departmental budget, including opening purchase requisitions, submitting invoices for processing, and creating expense reports on behalf of leadership as needed.
• Provide project planning and communications support for Human Resources
• Provide project planning and support for Finance and Administration Office.
• Assess and identify opportunities to improve various administrative processes.
• Attend and represent F&A office in various organizational settings.
• Handle other administrative responsibilities as assigned.
• Participate in the College's efforts to create a respectful, inclusive and welcoming work environment.
Minimum Qualifications
• Bachelor's degree preferred.
• Minimum 3 years related experience.
• Excellent time-management, organizational and communication skills.
• Experience handling confidential and sensitive information with discretion.
• Strong attention to detail.
• Demonstrated strong professional judgment.
• Ability to work independently and collaborate with others.
• Ability to manage competing and concurrent priorities.
• High degree of flexibility and adaptability.
• Experience with Word, Excel, PowerPoint and Adobe required.
• Knowledge of and/or experience with the Workday ERP system a plus.
Company Description Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
• Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity! Worker Sub-Type Administrative Time Type Full time EEO Statement At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish. Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.