Payroll Coordinator

Employment Type: Full-Time 

FSLA: Salary/Exempt 

Division:  Finance 

Department: Payroll

Reports to:  Payroll Manager 

Supervisory Duties: No 

The Payroll Coordinator is responsible for processing all aspects of payroll in a timely, accurate, and efficient manner. This role ensures proper review of time entries, maintains employee records, and supports payroll-related compliance activities. The Payroll Coordinator also assists with new hire onboarding, check distribution, and employee inquiries, contributing to the overall accuracy and integrity of the company’s payroll operations. This position plays a key role in supporting a smooth and compliant payroll process across the organization. 

Responsibilities / Essential Functions

• Review and process weekly payroll in an accurate and timely manner.
• Verify timesheets for completeness and accuracy.
• Coordinate weekly check distribution, including sorting and mailing according to schedule.
• Maintain and update personnel files in compliance with company policies.
• Enter new hires into the system and complete the E-Verify process.
• File and upload new hire packets and related documentation to Timberscan.
• Prepare and submit certified payroll and union reports in accordance with reporting requirements.
• Submit check requests for child support, wage garnishments, and tax levies.
• Process adjustment and layoff checks as necessary.
• Complete employment verifications as requested.
• Respond to employee inquiries and provide payroll-related support in a professional and timely manner.

Key Skills

• Exceptional attention to detail with strong organizational abilities.
• Effective communicator with the ability to explain payroll matters clearly.
• Proven success working in a fast-paced, deadline-driven environment.
• Collaborative team player with a positive and professional demeanor.
• Strong initiative with effective problem-solving and critical thinking skills.
• Ability to manage multiple priorities and self-direct work efficiently.

Required Experience

• Bachelor’s degree in accounting or business management with 2-4 years of work experience.
• Knowledge of Construction Accounting.
• Proficient in Timberline & other various accounting software.
• Proficient in Microsoft Office.