Experienced Administrative Coordinator (3+ Years Required | Travel & Expense Focus)

Experienced Administrative Coordinator (3+ Years Required | Travel & Expense Focus)

We are seeking a highly organized Administrative Coordinator with a minimum of 3 years of administrative experience to provide dedicated support to a group of faculty members. This position involves high-volume expense reimbursement, travel coordination, and professional communication on behalf of multiple stakeholders. The position offers a pay rate of $25 per hour.

Key Responsibilities:

• Provide administrative support to 4–5 faculty members
• Coordinate domestic and international travel arrangements
• Process expense reimbursements (preferably using Concur or a similar system)
• Draft internal and external communications and documents
• Schedule meetings and appointments; create itineraries
• Assist with planning and coordination of events, including logistics for outside speakers and consultants
• Minimal calendar management (faculty manage their own calendars)

Required Experience:

• At least 3 years of experience in an administrative support role
• Hands-on experience with travel booking and expense reimbursement processes
• Experience using Microsoft Outlook and the broader Microsoft Office Suite
• Previous use of Concur (or a similar travel/expense platform) is strongly preferred

Ideal Candidate:

• Proactive and detail-oriented
• Able to juggle multiple competing priorities with ease
• Strong written and verbal communication skills
• Comfortable working independently with minimal oversight

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.