Office Manager - Construction
- Full-time, direct hire
- Onsite M-F 8-430
- 2 direct reports
The Construction Office Manager oversees the daily administrative and operational functions of the office. This role supports project managers, office team, and field staff by ensuring smooth operations, accurate record-keeping, and compliance with company policies and project requirements. Key Responsibilities
- Manage day-to-day office operations, including scheduling, correspondence, and document control.
- Oversee accounts payable/receivable, payroll processing, and job costing.
- Maintain project files, contracts, change orders, and compliance documentation.
- Serve as point of contact for subcontractors, vendors, and clients regarding administrative matters.
- Support project managers with bid preparation, RFIs, and progress reports.
- Track permits, insurance certificates, and regulatory requirements.
- Coordinate office staff, assign duties, and support HR functions such as onboarding and training.
- Implement and improve office systems, processes, and technology to increase efficiency.
- 3+ years’ experience in office management, preferably in construction or related industries.
- Experienced with bidding, reporting, credentialing, and working with insurance companies
- Strong organizational and multitasking skills.
- Familiarity with construction management software
- Proficient in Microsoft Office Suite
- Excellent communication and interpersonal skills – in person & via phone
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