Accounting Associate

Job Description

Job Description

We are looking for an organized and detail-oriented Accounting Associate to join our team in Marlborough, Massachusetts. In this role, you will play a vital part in managing financial operations, ensuring accurate record-keeping, and supporting project-related accounting activities. This position requires a proactive individual with strong technical skills and the ability to collaborate effectively with multiple departments.

For immediate considerations contact Thiago de Matos, (508) 213-1192.

Responsibilities:

• Oversee daily financial tasks, including tracking and managing accounts payable, accounts receivable, and expense reconciliations.

• Prepare financial reports such as job cost summaries and account reconciliations to support decision-making processes.

• Process incoming invoices from vendors and subcontractors, ensuring proper organization and distribution.

• Monitor and reconcile spending across various accounts, including vendor and gas accounts, to maintain accurate records.

• Compile and review Pay Application books for project managers prior to submission.

• Assist in managing subcontractor change orders and ensuring compliance with lien waivers and insurance documentation.

• Set up new projects in accounting systems and update cost codes in collaboration with project managers.

• Maintain digital and physical filing systems to ensure efficient storage and retrieval of financial documents.

• Input financial data into QuickBooks and assist with integration efforts to ensure consistent job cost tracking.

• Support monthly billing processes by assembling required documentation and submitting to clients in a timely manner.

1. Bachelors degree in Accounting/Finance a plus…experience can replacement degree
2. Background in AP/AR/financial reporting
3. Experience with QuickBooks Online OR Procore required…both major bonus
4. Organization is very important…10-12 jobs and 20+ subs/200 invoices any given month
5. Energy and professionalism are important here
6. Clean resume with limited movement