Research Grants Administrator
- Responsible for the overall grants management including all aspects of pre and post award administration for the Institute’s research portfolio and ensuring compliance with federal, state and institutional policies.
- Work closely with Principal Investigators (PI) to prepare and review research grants, subcontracts and industry sponsored proposals, including budget preparation.
- Assist with proposals and assess for accuracy, completeness, and compliance with sponsor requirements and Institute policies/guidelines and ensure timely submission.
- Maintain a list of key personnel on each grant budget and track all funding by PI, including non-grant support.
- Provide assistance to PIs in interpreting award terms and conditions and ensuring compliance with sponsor requirements, Institute policies and procedures, and relevant laws and regulations.
- Participate in regular meetings with PIs to review funding portfolio, including grant end dates and proposed funding plan.
- Conduct and monitor post-award grant management activities including budget reviews, periodic forecasting, and financial reporting.
- Prepare cost transfers, changes in salary allocations, extension and revision requests, according to institutional and sponsor policies.
- Administer time and effort including ongoing monitoring of effort, effort tracking system updates, and adherence to related salary and effort limitations imposed under sponsor or institute policies.
- Prepare, review and submit timely financial and research progress reports to sponsoring agencies, as applicable.
- Responsible for overseeing grant billing and receipt of funds in coordination with the Finance Office.
- Notify the Director of Sponsored Programs of any potential issues, and work with other administrators to resolve any issues as they arise.
- Assume additional responsibilities as assigned supporting the lifecycle of awards, contracts and unrestricted sources.
- Assist with other research administration tasks as required or requested.
- An Associate or Bachelor’s degree with 1 to 3 years professional experience supporting PIs in the areas of federal and non-federal grant administration at a non-profit organization.
- Must be committed to providing the highest level of customer service and responsiveness to the research community specifically, and the Institute as a whole.
- Demonstrated experience with pre- and post- award research management with a wide variety of funding mechanisms including grants, contracts, subcontracts, and cooperative agreements.
- Proven ability to work independently and as part of a team. Must be able to manage multiple projects simultaneously and proactively.
- Advanced computer skills and familiarity with federal web-based grants management systems, enterprise financial and grants management systems.
- Excellent communication and interpersonal skills.
- Excellent organizational skills and attention to detail.
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