Events Specialist

Job Description

Job Description

Event Specialist The Role

We are seeking a motivated and detail-oriented Event Specialist to join our Marketing team, reporting to the Brand & Events Manager. This is an exciting opportunity for someone early in their events career who is eager to get hands-on experience across the full event lifecycle, from trade shows and conferences to webinars and internal events.

The ideal candidate is highly organized, thrives in a fast-paced environment, and brings a collaborative spirit and genuine enthusiasm for creating experiences that drive awareness, pipeline, and customer engagement.

• Support the planning and execution of 20–40 events per year, including trade shows, industry conferences, sponsored events, customer dinners, webinars, and internal company events.
• Coordinate event logistics end-to-end: including vendor management, shipping, swag, and on-site execution.
• Manage webinar production using platforms such as Zoom, including setup, speaker coordination, run-of-show, and post-event follow-up.
• Collaborate closely with Marketing, Sales, Product Marketing, and Growth Engineering teams to align event programming with campaign goals and business priorities.
• Support pre- and post-event marketing activities, including promotional emails, landing pages, and follow-up sequences in HubSpot.
• Track event performance metrics and contribute to reporting on ROI, pipeline influence, and engagement outcomes.
• Maintain event calendars, project timelines, and internal documentation to keep stakeholders aligned and deadlines on track.
• Support the Brand & Events Manager in developing strategies that serve brand awareness, thought leadership, pipeline generation, and customer retention goals.
• Leverage AI tools to build efficiency into event planning workflows, content drafting, and communications.
• Contribute to broader marketing initiatives as needed, including social media promotion, event-related content, and campaign support.

• Bachelor's degree and 1–3 years of experience in event coordination, marketing, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously.
• Excellent written and verbal communication skills, with a keen eye for detail and brand consistency.
• Experience with or strong aptitude for marketing and event platforms, including HubSpot, Zoom, or similar tools.
• Comfortable working cross-functionally with Sales, Product, and Executive teams to align event efforts with business goals.
• Data-driven mindset — able to track event metrics and contribute to performance reporting.
• Ability to manage vendor and supplier relationships
• Willingness to travel occasionally for on-site event support.

• Experience with design tools such as Canva or Adobe Creative Suite for producing event materials and promotional assets.
• Familiarity with AI productivity tools such as Claude to build efficiency into event planning workflows, content drafting, and communications.
• Proven ability to support events that contribute measurably to pipeline or brand metrics.
• Experience in hospitality is a plus.

3Play is building AI into how we work across every function. We don't expect expertise — we expect curiosity. If you've used AI tools to work smarter, automated something that used to be manual, or found a better way to do your job with technology, that mindset belongs here.

Base salary range: $70,000 - $90,000

This position is bonus-eligible.

Location: Remote — United States

Employment type: Full-time

Application: Apply here. We review every application — if you're a fit, you'll hear from us quickly.

Hiring Manager Interview (15-30 min) A focused conversation with your potential manager. We want to understand how you think, how you work, and what drives you.

Recruiter Interview (15-30 min) A quick touch base on your experience, timing, total rewards, and any questions before we move forward.

Department Interview (15-30 min) A meeting with an interdepartmental leader who you'll collaborate closely with.

⭐ Executive Interview (15-30 min) A final conversation with senior leadership. If you've made it here, we're serious about you.

3Play Media is a rapidly growing, profitable technology company revolutionizing how people consume online media. Our premium video accessibility and localization services serve over 10,000 higher ed, enterprise, media, and government customers. Established in 2007 at MIT Sloan, we've since expanded with headquarters in Boston, MA, and offices in Minneapolis, MN, and Calgary, AB.

3Play Media is an equal opportunity employer. We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds.