Office Services Coordinator-On-Site North Reading-Woburn

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Office Services Coordinator – On-site North Reading-Woburn, MA

About the Role:
CBRE is an equal opportunity employer that values diversity.
Provides administrative and liaison support to department(s)and office location(s). Provides support for reception and guest services, mailservices, phone, meeting rooms and location services.

What You’ll Do:
Receives and directs incoming communications toappropriate personnel via email and client-based software channels. Maintainsclient-based software applications for assigned locations.
Greets and announces clients, applicants, tourgroups and visitors. Follows security and client procedures for recordingemployees, guests, suppliers and other visitors, daily.
Assists security with employee badging process.Arranges escorts as needed. Issues visitor passes and validates parking access.Assists with EV charging station access. Manages fitness center access.
Assists with scheduling and preparing meetingand conference rooms for internal and external requestors. Coordinates setup ofconference/meetings rooms for outsourced specialty functions like outsourcedfitness classes. Arrange video and/or web conference as needed.
Delivers catering and provides support as needed
Coordinates and manages outsourced fitnessclasses and occasional client specific social events
Performs general clerical duties associated withdistributing office packages and mail as required.
Uses tracking systems to record inbound andoutbound courier, freight and mail. Arranges messenger service as needed.Follows location security procedures for screening inbound deliveries.
Orders supplies and other commonly used itemsfor the locations, such as office supplies, equipment toner, printer paper,freight and shipping supplies etc. Stock areas as needed
Maintains neat appearance in reception area andmanages the lost and found process
Maintains a file of services includingtransportation sources, accommodations, and referral contacts.
May arrange convenience services for guests suchas transportation.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.

What You’ll Need:
Applicants must be currently authorized to work in theUnited States without the need for visa sponsorship now or in the future.
To perform this job successfully, an individual must be ableto perform each essential duty satisfactorily.
The requirements listed below are representative of theknowledge, skill, and/or ability required.
Reasonable accommodation may be made to enable individualswith disabilities to perform the essential
functions.
Commercial Real Estate or Property Management experiencepreferred.
EDUCATION and EXPERIENCE
HS Diploma or GED required. 3 years of Front Desk,Concierge, customer service or other hospitality experience is preferred.
CERTIFICATES and/or LICENSES
None.
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, shortcorrespondence, and memos and ask clarifying questions to ensure understanding.Ability to write routine reports and correspondence. Ability to respond tocommon inquiries or complaints from clients, co-workers, and/or supervisor witha strong, professional customer service orientation.
FINANCIAL KNOWLEDGE
Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions instandard situations. Ability to solve problems in standard situations. Requiresbasic analytical skills.
OTHER SKILLS and/or ABILITIES
Intermediate skills with Microsoft Office Suite. Ability towork flexible work schedules based on office needs.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures andcompany policies to achieve set results and deadlines. Errors in judgment maycause short-term impact to co-workers and supervisors.
CBRE Employee Benefits
Comprehensive medical, dental, vision
Disability benefit program
401k company matching
Paid time off and holidays
Company paid life insurance
Pet insurance
Paid parental leave
Why CBRE?
We invest in our employees’ development. The core of our strategy is the view that development happens through three key activities: on-the-job learning, coaching and formal training. We provide employees with resources that support them in developing skills to enhance performance in their current role as well as for future roles.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $60,000 annually and the maximum salary for this position is $65,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).