Proposal Coordinator

About DGT:

At DGT, we’re always looking for the right people to join our growing team to take on an array of challenging projects in a demanding, fast-paced industry and region. Throughout the firm and predecessor companies’ 140-year-history, DGT Associates has been the go-to, trusted partner for transportation hubs, ballparks, hospitals, academic institutions, and historic homes — many of Greater Boston’s most iconic landmarks. Our values come from our commitment to our community, clients, our industry, and team. We’re a technology-forward firm, rooted in the fundamentals of our profession.

DGT Associates, New England’s premier surveying and civil engineering firm, is seeking a Proposal Coordinator to join our Boston office.

About You:

The ideal candidate for this role is an exceptional communicator with a talent for transforming technical information into clear, compelling proposals. You thrive in a fast-paced environment, enjoy managing multiple deadlines, and are comfortable collaborating with technical staff and leadership. You bring both creativity and precision to your work, ensuring every proposal meets high standards and reflects the DGT brand. You may be a good fit for this job if you:

• Have a degree in Communications, English, or a related field
• Possess 2–5 years of experience in proposal coordination, writing, or marketing, ideally in the AEC, public works, or related industry
• Excel at writing, editing, and organizing content under tight deadlines
• Are detail-oriented and highly organized, with strong project management skills
• Are proficient in Microsoft Office Suite (especially Word and Excel)

Responsibilities Include:

• Coordinate and develop responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitations
• Write, edit, and format proposal content to ensure clarity, accuracy, and alignment with client requirements
• Work closely with leadership and technical staff to gather project information, resumes, and other materials
• Maintain and update proposal templates, boilerplate content, and project descriptions
• Subscribe to and monitor RFP platforms to identify new business opportunities
• Track and manage proposal deadlines and submission requirements
• Prepare qualification packages, presentations, and related marketing materials
• Ensure compliance with all RFP instructions and evaluation criteria
• Assist in maintaining a database of project information, resumes, and proposal content
• Participate in internal meetings to discuss upcoming opportunities and coordinate efforts
• Track proposal performance, analyze win/loss outcomes, and gather feedback to help inform future proposals
• Lead client and prospect communications, coordinating outreach efforts to strengthen relationships and drive engagement
• Represent the firm at industry conferences, pre-bid meetings, and other external events to build relationships with engineering firms and potential collaborators

Requirements:

• Bachelor’s degree in Communications, English, or related discipline
• 2–5 years of experience in proposal writing, coordination, or marketing, preferably in the AEC or public works sector
• Strong writing, editing, and proofreading skills
• Ability to interpret and follow complex RFP requirements
• Proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with Adobe InDesign is a plus
• Excellent time management skills with the ability to prioritize multiple projects
• Strong attention to detail and commitment to producing high-quality work
• Comfortable working full-time, in-office (40 hours per week) in our Boston location
• Ability to collaborate with a variety of stakeholders, from technical staff to executive leadership

DGT is an EO/AA/VEV/Disabled employer.

For more information on DGT Associates, please visit . To submit your resume, email [email protected].