Operations Specialist I

General information

Location

Cambridge, MA

Ref #

44017

Job Family

Administration

Date published

04/10/2026

Time Type

Full time

Pay Range

$27.88/hr - $36.86/hr

Description & Requirements

Ops Specialist I - Uhler Lab


The Ops Specialist I provides administrative and operational support to the Uhler Lab and the Eric and Wendy Schmidt Center. This role performs a range of administrative tasks following established procedures and guidelines. The Ops Specialist I responds to routine inquiries and assists with coordination of meetings, travel, and lab activities while developing familiarity with departmental processes and systems.


Key Responsibilities

• Provide administrative support to Professor Caroline Uhler and the Uhler Lab by assisting with scheduling, coordination, and routine operational tasks.
• Assist with maintaining Prof. Uhler’s calendar by scheduling meetings and coordinating logistics for lab meetings, Schmidt Center meetings, teaching activities, and speaking engagements.
• Help track upcoming activities and incoming requests and escalate scheduling conflicts or priorities as needed.
• Assist with coordinating travel arrangements for Prof. Uhler, including booking flights, hotels, and local transportation in accordance with institute travel policies.
• Coordinate onsite visits to the Uhler Lab, including scheduling meetings and greeting or directing visitors when they arrive.
• Support onboarding activities for graduate students and postdoctoral fellows by helping assign desks, adding members to Slack channels and email lists, and assisting with orientation activities.
• Help document administrative procedures and operational processes for the Schmidt Center in collaboration with the administrative team.
• Schedule Schmidt Center administrative meetings, including the weekly Ops Sync, biweekly Ops meeting, and monthly planning meetings.
• Assist with ordering catering and meeting supplies and processing purchases using approved purchasing methods.
• Coordinate updates to the Uhler Lab website by gathering new information (e.g., publications, photos) and working with the Communications team to implement updates.
• Schedule Uhler Lab and research group meetings and assist with meeting logistics, including room reservations, catering, and audiovisual needs.
• Provide logistical support for lab social events and speaker visits by coordinating schedules, invitations, and meeting arrangements.
• Serve as backup support for routine Schmidt Center events such as colloquia or coffee socials by assisting with meeting logistics and coordination.
• Assist with logistical preparation for larger Schmidt Center events, such as the Annual Symposium, under the direction of the events team.
• Process travel reimbursements and purchase reimbursements for Prof. Uhler and lab members following institute policies.
• Perform other related administrative duties as assigned.

• Excellent communication skills and the ability to interact professionally with all levels of staff and external contacts required
• Excellent organization and time management skills
• Ability to track multiple deadlines at once and independently follow up on outstanding items
• Must be able to use sound judgment to solve routine issues
• Experience with word processing, spreadsheet, and various presentation software
• Must be able to use sound judgment to solve routine issues
• Solid understanding of AV and IT setups, including virtual platforms such as Zoom webinars and presentation setups, e.g. PowerPoint, Keynote, PDF, and ability to solve problems quickly
• Ability to work as part of a multidisciplinary team
• Ability to work in a fast-paced and challenging work environment, with demonstrated flexibility and calm demeanor with last-minute changes and demands.
• Highly detail oriented
• Must possess a positive attitude, be team-oriented, ambitious, quality-driven, and of the highest integrity.
• Flexible availability required to support occasional late afternoon events and early morning set-ups.

• Bachelor’s Degree required
• Minimum of 1 year of related support experience
• Experience working in an academic or research setting is preferred

The Broad will not offer Visa Sponsorship for this position.

The expected base pay range for this position as listed above is based on a 40 hour per week schedule. Broad provides pay ranges representing its reasonable and good faith estimate of what the organization reasonably expects to pay for a position at the time of posting. Actual compensation will vary based on factors including but not limited to, relevant skills, experience, education, qualifications, and other factors permissible by law.

At Broad, your base pay is just one part of a comprehensive total rewards package. From day one, this role offers a competitive benefits package including medical, dental, vision, life, and disability insurance; a 401(k) retirement plan; flexible spending and health savings accounts; at least 13 paid holidays; winter closure; paid time off; parental and family care leave; and an employee assistance program, among other Broad benefits.

The Broad Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Should you need a reasonable accommodation to complete the application or interview process, please contact [email protected] for assistance.