Administrative Assistant

_This is a remote position; however, candidates_ **_MUST be based in the U.S._**_, specifically in_ **_Massachusetts_** _or_ **_Connecticut_**_, with a strong preference for those located in Northampton, MA._

**Job Summary:**

The Administrative Assistant, in close cooperation with the Executive Director, internal staff , and partner organizations, will support the daily routine operations of our non‐profit organization. Additional responsibilities include: being proactive about what else can be done to make things go smoothly for other staff and the organization itself.

**Essential Duties and Responsibilities:**

_Mentorship Program (45% of the time):_

* Prepares and executes outreach/publicity for Mentorship Program (2x a year – website, email, FB, LI).
* Updates and edits outreach slide decks/ delivers presentations as needed.
* Coordinates screening processes, including eligibility verification, document tracking, and onboarding.
* Coordinates job-shadowing and construction-site visit logistics for mentorship students (no travel).
* Post opportunities to Slack channel and tracks students field hours.
* Respond to routine prospective student inquires/ keep recent inquiry list updated.

_HERS Rater Trainings and Other Events (25% of the time):_

* Prepare and execute outreach/publicity for HERS Rater Trainings (4x per year) via website, email, Facebook, and LinkedIn.
* Verify mailing addresses, update the database, and coordinate drop-shipping of manuals and Krigger books.
* Distribute food allergy surveys and coordinate catering for the field week of HERS Rater Trainings.
* Send payment reminders, track payments, collect liability waivers, and distribute course evaluation surveys.
* Coordinate logistics for additional events as needed.

_Membership (20% of the time):_

* Coordinate year-end membership renewal drive and July half-off membership drive.
* Track rater lists and payments, maintain accurate database entries, and monitor renewal timelines.
* Support members in updating their information and accessing services through the website.
* Generate additional leads by cross-referencing lists and researching potential membership categories.

_Meeting Participation(10% of the time):_

* Participate in weekly check-ins with the Executive Director and attend regular staff meetings.
* Provide updates on project planning, progress, workflow, and execution.

**Job Qualifications:**

_Education:_

* Bachelor’s degree in a related field or equivalent relevant experience required

_Location:_

* **Remote position, but candidate must be based in MA/CT only; Northampton, MA preferred.**

_Experience:_

* Prior administrative experience required.
* Experience in marketing, video editing, or graphic content creation strongly desired.

_Other Job Knowledge, Skills, Abilities or Certifications:_

* Strong organizational skills with the ability to accurately track details, manage multiple timelines, and prioritize tasks effectively.
* Excellent written communication skills, including proofreading, punctuation, and formatting consistency.
* High attention to detail with accurate data entry and polished, professional content creation.
* Cultural sensitivity and ability to work comfortably with diverse populations (bilingual applicants encouraged to apply).
* Proficiency in Microsoft Office Suite, Teams, Slack, and Outlook required; familiarity with MojoPortal Website platform a plus.

**Physical Requirements:**

* Sitting and computer work for extended periods of time

The NEHERS Alliance is an equal opportunity employer. We value and empower individuals to share their unique talents while embracing the diverse cultures, perspectives, skills, and experiences that strengthen our workforce.

**Application Instructions:**

To apply, please submit a cover letter and resume. We will send you an employment application via email, which must be completed as part of the process. Include your name and the date of submission in the title of each document, and email back all information by **October 17 at 5:00 PM (Eastern Time)**.

We sincerely appreciate all applications. Please note that only selected candidates will be contacted for interviews. Interviews will be conducted on a rolling basis until the position is filled.