KIPP Massachusetts Public Charter Schools, Regional Office: Finance Coordinator - Greater Boston (2025-2026) - Application via WayUp
- Finance Coordinator KIPP MA is looking for a mission-aligned Finance Coordinator to support KIPP MA’s expense, payable, and purchasing processes. Reporting to the Director of Finance, the Finance Coordinator will work closely with staff and schools in the region to ensure school operations run smoothly from a financial perspective. The Coordinator will also assist with ad hoc finance office projects as they arise. This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities:
- Review and administer vendor invoices
- Review and administer employee expense reports
- Provide accounts payable training to staff related to invoices and expense reimbursements
- Upload invoices and code expenditures within the accounts payable system
- Ensure that invoice approvals are completed by budget managers in a timely manner
- Communicate regularly with school leaders and operations directors, ensuring financial matters run smoothly at all of KIPP MA’s schools
- Support schools with purchases being made by KIPP MA staff
- Deposit checks and cash receipts as received from schools, within a timely manner
- Manage vendor relationships; respond to vendor inquiries in a timely and professional manner
- Establish partnerships with external vendors including payment processes, items lists, and purchasing discounts
- Identify cost-saving opportunities with individual vendors
- Set up and maintain vendors in the accounts payable software
- Perform quality checks to ensure that all invoices are received by vendors and paid in a timely manner
- Manage the finance team’s email support inbox
- Perform month-end procedures to ensure completeness and accuracy of expenses and payables
- Assist with annual compliance and financial audits as necessary
- Download, save, and organize monthly statements
- Accurately prepare and upload data in the accounting system from the accounts payable system
- Handle all accounts payables and receivables
- Assistance with private grants: organize documents and deposit checks
- Administer corporate accounts such as Amazon, Staples, Uber, WB Mason, etc.
- Manage all corporate cards by monitoring activity and users.
- Prepare monthly expense reports, uploads, and reconciliations for credit cards and prepaid cards
- Ensure ED credit card statement is reviewed and approved by board members
- Provide support to the Director of Finance and Finance Manager with all finance office related tasks
- Embody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productively
- Participate and engage in regional professional development and community events as required
- Deep alignment with KIPP MA’s mission and values, including the unwavering belief in the high potential of all students
- Associate’s degree; Bachelor’s degree in Business Management, Accounting, or Finance preferred
- Highly flexible with the ability to multitask and prioritize
- Excellent written and oral communication skills
- Proficiency in Google Suite and Microsoft Office Suite, particularly Microsoft Excel
- Pass Criminal Background Checks
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