Part-Time Administrative Assistant
Job Description
Job Description
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide essential support to our construction team and Project Managers, ensuring smooth administrative operations across multiple ongoing projects. This position is ideal for someone with strong organizational skills who thrives in a small, quiet office environment.
Responsibilities:• Coordinate documentation related to insurance portals, including obtaining W9 forms and updated certificates, while ensuring timely follow-up.
• Maintain accurate tracking of utilities, construction manuals, and expense reports for multiple projects.
• Provide administrative support to the Project Managers by managing schedules, communications, and project-related documentation.
• Assist with data entry tasks to ensure accurate and up-to-date records.
• Answer inbound calls and serve as a point of contact for inquiries, delivering attentive and courteous service.
• Organize and manage filing systems to maintain proper documentation for all ongoing projects.
• Monitor and follow up on deadlines, ensuring tasks are completed promptly and efficiently.
• Support the team with various administrative tasks as needed to facilitate project workflows.• Minimum of 5 years of experience in administrative support or a related role.
• Proficient in data entry and document management with a strong attention to detail.
• Excellent organizational and time management skills to handle multiple tasks effectively.
• Solid communication skills, both written and verbal, for interacting with team members and external partners.
• Familiarity with insurance documentation and processes is highly desirable.
• Ability to work independently in a small office environment with minimal supervision.
• Experience using office software tools such as Microsoft Office Suite.
• Strong problem-solving skills and a proactive approach to administrative tasks.
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