Assistant Consultant Contracts Engineer (Civil Engineer V)

Position Summary The incumbent supervises, coordinates, and monitors the activities of subordinates engaged in preparing various types of Consultant Engineering contracts, municipal agreements, and inter- agency agreements for execution by the Highway Division of MassDOT. Responsibilities also include preparing addendums and amendments to contracts and agreements. The incumbent shall ensure that all work is performed in accordance with the policies and directives of MassDOT, as well as all applicable FHWA regulations and policies. The incumbent will also supervise staff members in the section in the absence of thThe incumbent reports directly to the Consultant Contracts Engineer and assists in managing the Consultant Contracts Section providing technical assistance to staff on work-related issues. As such, the incumbent must be knowledgeable about all work performed within the Section, including the following duties and responsibilites. Duties and Responsibilities * Prepares consultant engineering and miscellaneous service contract, addendums, and amendments. * Prepares municipal design and construction agreements for Complete Streets, Municipal Bridge, Shared Streets, Local Bottleneck and other municipal Programs as required. * Reviews proposed contracts, and other technical documentation originating from various MassDOT departments and consultants to assure conformance with established guidelines for consultant contracts. * Reviews and prepares contract proposals which include Scope of Services, the Budget, Pre-Audit documentation, Special Provisions, and other documentations required by the Comptrollers' Office. * Prepares fiscal documents, and letters of correspondence to the consultant and FHWA. * Reviews and prepares federal municipal agreements for earmarks, grants and MPOs for conformance to federal regulation 23 CFR 172 as it pertains to federally funded design contracts. * Maintain accurate and current records of contract assignments and monitor against contract's budget values. * Monitor contract spending approved under various appropriations and reallocate funds to ensure budget lines reflect actual spending needs in all maximum obligation and Master Service Agreements. * Prepare CT and FIN681 forms for contract modifications (Time Extensions, Fund Increase, Reallocations, etc.) * Demonstrate compliance with Standard Operating Procedures for SOPs 118,119,125,126,140,165, including MassDOT Standard Operating * Procedures of Consultant Contracts including Notice to Proceed Assignments, Notice to Proceed for Out-of-Scope Work, extension of time and salary escalation, Time Extension, Expiring Design Contracts, Contract Transfer of Funds and Contract Increase of Funds. * Identify availability of firms as either prime or sub-consultants to meet Department needs in a timely fashion. * Update Project Info and maintain contract records (e.g., ensure limiting fee and directs are accurately displayed in budget view, add assignments). * Transfer funds within assignments/contracts between Limiting Fee, Direct Expenses and Special Engineering. * Maintain effective communication with Project Managers and Consultants. * Reference CommBuys for contract terms. * Ensure PMs have signed off on work performed, consultant's narrative is adequate, spending is reflective of past invoices and commensurate with current invoice. * Monitor invoicing within 5% of work performed and work with PMs and consultants to resolve discrepancies. * Ensure coding for PRC forms are accurate (program/phase/appropriation). * Determine and notify staff when partial payments are to be made and provide guidance. * Maintain a good working relationship with administrative staff. * Demonstrate knowledge of MassDOT - Highway Division's scoping workbook. * Understand project context and determine appropriate level of effort. * Communicate with other sections within the department for input on relative work effort. * Demonstrate compliance with Standard Operating Procedures (SOPs)110,115,130, including Contract Negotiations, Notice to Proceed for a Single * Assignment Contract and Out of Scope Work. * Prepare NTPs in a timely fashion and maintain comprehensive records. * Demonstrate working knowledge of MassDOT's Project Development and Design Guide, related project management SOPs, Engineering * Directives and other relevant MassDOT Policies and Procedures. This position is eligible for a five-thousand dollar ($5,000) signing bonus ("Signing Bonus") if you are newly hired at MassDOT. Current MassDOT employees are not eligible for the Signing Bonus. The Signing Bonus will be paid in two parts: 1) $3,000 (less applicable taxes) included in the employee's first paycheck. 2) $2,000 (less applicable taxes) after the successful completion of the employee's probationary period. About MassDOT The 4,000 employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers. MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions. Minimum Entrance Requirements This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Current MassDOT employees should use their internal MassCareers account to apply. All job applications must be submitted online through MassCareers to be considered. Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position. Applicants must have at least (A) six years of full-time, or equivalent part-time, technical or professional experience in civil engineering work in such areas as construction, survey, design, transportation, hydraulics, structural, sanitary, drafting, environmental, highway, architectural, airport, soils and materials, of which (B) at least four years must have been in a professional capacity, and (C) of which at least two years must have been in a supervisory capacity, or (D) any equivalent combination of the required experience, and the substitutions below. Substitutions I. An Associate's degree with a major in civil engineering or civil engineering technology may be substituted for a maximum of one year of the required (A) experience.* II. A Bachelor's degree with a major in civil engineering or civil engineering technology may be substituted for a maximum of two years of the required (A) experience.* III. A Graduate degree with a major in civil engineering may be substituted for a maximum of three years of the required (A) experience and one year of the required (B) experience.* *NOTE: The terms civil engineering and civil engineering technology include related engineering disciplines, such as construction, survey, hydraulics, design, transportation, structural, soils, sanitary, environmental, drafting, highway, architectural, mining, airport and materials. *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience. No substitutions will be permitted for the required (C) experience. SPECIAL REQUIREMENT: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License may be required. * For questions regarding the job posting, please email the MassDOT Talent Acquisition Team [email protected]. * For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722. * For a disability-related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857-274-1935. *Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. *Job: Engineering *Organization: Massachusetts Department of Transportation *Title: *Assistant Consultant Contracts Engineer (Civil Engineer V) Location: Massachusetts-10 Park Plaza Requisition ID: 260001YT