Document Control Specialist (Hybrid Schedule - Construction)

Job Description

Job Description

Grow your career and work on world class projects like the Wadsworth Center, New York States new Life Sciences Public Health Laboratory.

We're looking for a Document Control Specialist to join our team to support this landmark project at our Boston, MA headquarters (Hybrid schedule - Seaport district - four minute walk from South Station).

Vanderweil Engineers is providing MEP engineering services in support of one of the most significant public health infrastructure projects in the country. The Wadsworth Center, New York State new Life Sciences Public Health Laboratory, is a $1.7 billion, 663,000 square-foot facility currently under construction. The project consolidates five unconnected sites across the Greater Albany area into a single, modern facility designed to strengthen New York's ability to detect, prevent, and respond to emerging public health threats, and is expected to be completed in 2030.

Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.

As a Document Control Specialist, you will work in a dynamic team environment supporting multiple engineering teams.

Responsibilities:

• Manage and maintain the document control system for all MEP-related construction administration activities, including submittals, RFIs, ASIs, meeting minutes, and transmittals
• Track submittals and RFIs through review cycles, ensuring timely responses and proper logging
• Coordinate with the design-build team (Gilbane | Turner | HOK) and subcontractors to ensure documentation is complete, accurate, and properly distributed
• Support the project manager and field engineers in preparing, issuing, and archiving construction documents

Requirements:

• 1+ years of related experience
• Strong organizational skills and attention to detail
• Clear communicator who can work with engineers, contractors, and clients
• Microsoft Office Suite, especially Excel required
• Bachelor’s degree or equivalent experience
• Construction management platforms like Procore, Newforma, or similar is a plus

Flexible & Hybrid Culture:

Compensation is $30.00 to $34.00/hour plus benefits including 401K company match, flexible work schedule and wellness program.

We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.

We prioritize wellness with programs that support physical and behavioral health, and we’re proud to foster an equitable and inclusive workplace.