University Admin Coordinator

University Admin Coordinator

We’re looking for a University Admin Coordinator to support faculty, students, and staff in the office of one of the world’s top business schools.

Why You’ll Love This Role:

• Competitive pay: up to $30/hr
• Opportunity to support world-class faculty in a professional academic environment
• Be part of a global academic community where innovation and collaboration thrive
• Enjoy a vibrant location surrounded by creativity, research, and entrepreneurship

Key Responsibilities:

• Support faculty with course preparation, coordination, and presentation materials
• Manage calendars, schedule meetings/appointments, and arrange travel logistics
• Take meeting notes and distribute follow-ups
• Process reimbursements, purchases, and expense audits
• Assist with event coordination and maintain faculty profile websites
• Oversee day-to-day office operations (room reservations, storage, copy room, kitchenette)

Required Qualifications:

• Bachelor’s degree
• 3+ years of experience in an administrative or office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication, organizational, and time management skills

Preferred Qualifications:

• Experience in higher education
• Familiarity with SAP or Concur systems

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.