Equipment and Fabrication Project Coordinator- Part Time

Job Description

Job Description

Equipment and Fabrication Project Coordinator

The purpose of the Equipment and Fabrication Project Coordinator is to support the Fabrication and the repairs department with scheduling, procurement, coordination, customer service, invoicing, project details, cost reporting and departmental finance. Prepare weekly active project list and status along with costs and labor details. Present weekly reports. Contact customers to collect details regarding purchase orders, shipping, billing, scheduling, and site access. Assist team members with weekly, monthly, and quarterly scheduling, cancellations, and schedule changes. Run job costing reports to stay on top of budgets. Procure and manage all parts for fabrication and equipment jobs.

Reporting

The Fabrication Project Coordinator will report to the Fabrication Manager.

Duties and Responsibilities

• Update and present weekly project progress, budget, labor, and material costs.
• Review and update time sheet data.
• Prepare, submit, track, input payments, follow up on invoice aging.
• Procure materials needed for both departments, monitor delivery.
• Contact customers with updates on scheduling and billing.
• Maintain all customer financial information, credit lines, update in accounting system.
• Create strong vendor relationships to help procure materials effectively.

• Answer phone calls and receive deliveries.

• Keep workspace clean and organized.
• Other tasks and projects as needed and directed by manager.

Qualifications

Education: Bachelor's Degree in accounting or management or related program

Coordinator shall have a minimum of five years of experience project coordination Strong organizational skills

Exquisite interpersonal, written, and oral communication skills

Strong accounting and finance understanding and reporting

Hours

Part time position. 30 hours per week. Desired work days/times are Monday-Friday 8:30am-2:30pm, however, days and times are flexible. This is an in-person position. Remote work is not currently available for this role. Hours could increase to full time (40 hours) with increase in work.