Operations Coordinator

Job Description

Job Description

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do.

The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations.

Key Responsibilities

Vendor & Supplier Management

• Serve as the primary point of contact for vendors, suppliers, and service providers.

• Coordinate onboarding, documentation, and ongoing relationships with external partners.

• Track orders, contracts, and deliverables to ensure timelines and expectations are met.

• Assist with negotiating pricing, managing renewals, and monitoring vendor performance.

Internal Operations Support

• Help manage daily operational workflows to keep teams running efficiently.

• Coordinate facility needs, equipment servicing, and general workplace logistics.

• Maintain organized records, inventories, and operational documentation.

• Identify inefficiencies and recommend practical improvements to processes.

Project & Administrative Coordination

• Support cross-functional initiatives by tracking tasks, timelines, and deliverables.

• Assist leadership with operational planning and execution of internal projects.

• Prepare summaries, reports, and status updates as needed.

• Ensure compliance with internal policies, safety practices, and quality standards.

Organization & Process Management

• Develop and maintain structured systems for tracking supplies, services, and activities.

• Manage multiple priorities simultaneously while maintaining strong attention to detail.

• Help create scalable processes as the organization grows.

Qualifications

• Bachelor's degree or equivalent experience in business, operations, logistics, or a related field.

• 1–3 years of experience in operations, coordination, administration, or vendor management (internships welcome).

• Strong organizational and time-management skills with the ability to multitask.

• Excellent written and verbal communication skills.

• Comfortable working in a structured, detail-focused environment.

• Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with ERP or purchasing systems is a plus.

• Self-starter mindset with the ability to take ownership and follow through.

What We're Looking For

• High-energy, motivated professional who enjoys being hands-on.

• Naturally organized and responsive, with a "get-it-done" attitude.

• Strong sense of accountability and reliability.

• Comfortable working behind the scenes to make complex operations run smoothly.