Administrative Assistant

Job Description

Job Description

Position : Administrative Assistant

Hourly Range: $30.00 - $33.00

Location: Waltham, MA (Hybrid – On-site Monday, Wednesday, Thursday)

About Pharmaron

Pharmaron is a global CRO (Contract Research Organization) helping pharma and biotech companies bring new therapies to life. With over 21,000 employees worldwide across 23 locations in the US, UK and China, we support drug discovery through to manufacturing with fully integrated, high-quality services.

We're proud of the impact we make and just last year, we supported over 780 discovery projects , 1,000+ CMC programmes , and 1,000+ clinical trials across all phases. Our teams are involved in everything from small molecules, ADC's, biologics, and gene therapies and we work with more than 3,000 global customers . To learn more, visit

Job Overview:

The Administrative Assistant plays a key role in supporting our Business Development and Sales Administration teams by ensuring efficient contract processing, maintaining high-quality data in Salesforce, and enabling seamless day-to-day operations.

This is a high-impact position that directly supports revenue-generating teams and offers exposure to commercial operations within a fast-growing global organization. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Assist with preparation, processing, and management of client contracts.
• Manage the contract signature process, including tracking status, follow-up, and final document collection.
• Maintain accurate and up-to-date contract records and documentation in Salesforce.
• Support Business Development activities including client orders, quotations, and follow-up tasks.
• Perform data quality checks and validation to ensure accuracy of quotations and client records.
• Support CRM data cleanup and maintenance initiatives across Salesforce and related systems.
• Manage office supply inventory, ordering, and vendor coordination.
• Coordinate logistics for company events, meetings, and team activities.
• Serve as a professional point of contact for client communications via phone and email.
• Ensure timely responses to inquiries and route requests to appropriate team members.

What We're Looking For:

• Associate's or Bachelor's degree preferred, or equivalent relevant experience.
• 2–4 years of administrative experience, preferably supporting sales, business development, or contract operations.
• Experience working with Salesforce or other CRM systems preferred
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills

Why Pharmaron?

Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China.

Collaborative Culture: You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners, and collaborators.

Benefits: As part of our commitment to your well-being, we offer a comprehensive benefits package:

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program

How to Apply:

Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today!

As an Equal Employment Opportunity and Affirmative Action employer, Pharmaron values diversity and inclusion in the workplace, fostering an environment where all individuals are empowered to succeed. Join us in our mission to make a difference in the world of life sciences.

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