Payroll Administrator

Job Summary
The Town of Dedham seeks highly qualified candidates for the position of Payroll Administrator to perform skilled accounting and bookkeeping work and maintain records related to preparation of town and school payroll.

Minimum Qualifications

Education & Experience

• High school diploma required.
• An associate degree in business, finance or related field is preferred but not required.
• A minimum of three years’ experience in accounting, bookkeeping, or payroll experience.
• An equivalent combination of education and experience will be considered.
• Training and experience in a municipal setting is preferred.
• Must receive an acceptable CORI/SORI report.

Knowledge, Ability & Skill

• Proficiency in the use of Microsoft Office Suite, financial software, and the ability to learn new software programs as needed.
• Possess a thorough knowledge of and familiarity with modern office equipment, technology, and electronic equipment.
• A high degree of organizational skills, time management and attention to detail.
• High level of professionalism and the ability to maintain confidentiality.
• Ability to prioritize, multi-task, and handle diverse tasks.
• Ability to understand written procedures, and understand complex, multi-step written and oral instructions.
• Ability to work independently and as part of a team required. Ability to take initiative, exercise sound judgment and make decisions within scope of their authority.
• Proficiency in bookkeeping, typing, and filing.
• Ability to relate and communicate in a positive manner and deal tactfully and appropriately with the public, vendors, and town departments. Recognizes when communication should be referred to a supervisor.
• Support the mission, vision, policies, and procedures of the Finance Department.
• Ability to organize and maintain detailed and extensive records and prepare statistical and financial reports.
• Ability to work effectively under time constraints to meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in mathematics.
• Working knowledge of accounting, bookkeeping, and payroll practices and procedures.
• Experience with payroll processing software.

Essential Duties & Responsibilities

• Responsible for payroll processing including special warrants for corrections, and voids for all town and school employees.
• Responds to employee inquiries pertaining to payroll, deferred compensation and all other activities posted as part of the payroll process.
• Processes employee mortgage verifications, direct deposit change requests, tax withholdings change requests, and other requests made by or on behalf of employees.
• Prepares payroll-related vendor payments activities.
• Performs activities in and outside of the payroll system related to the Town’s health savings account program.
• Maintains all employee deductions and other job pay related codes in the payroll system.
• Assists with the preparation of State and Federal wage-related filings, as required on a monthly, quarterly, and annual basis (941’s, W-2’s, HSA’s, etc.).
• Assists with reconciliations of payroll-related liability and expense accounts.
• Performs other similar or related duties as required or as situations dictate.

How to Apply

Please apply through Indeed or email your cover letter and resume to [email protected].

The Town of Dedham is an equal opportunity employer. M/F/D/V and does not discriminate based on race, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status. We celebrate our diverse community by respecting and appreciating our individual differences. Our inclusive culture energizes all of us to belong, collaborate, and grow.

Pay: $33.68 - $44.58 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person