Shipping & Purchasing Coordinator

Job Description

Job Description

About Us:

Benjamin Martin Corporation is a leading manufacturer of picture frames, custom framing, and custom awards for the promotional products industry. We have been proudly manufacturing for over 50 years in Dedham, MA. Visit our website to learn more about our products:

We are seeking a dependable part-time Shipping & Purchasing Coordinator to join our team. This position is responsible for day-to-day administrative duties such as; invoicing using QuickBooks , Shipping & Tracking UPS/FedEx, and providing clerical support to the sales and marketing team.

This is not an entry-level position. Applicants must have hands-on experience with QuickBooks and UPS/FedEx label creation.

Job Responsibilities:

• Order Processing & Invoicing: Create a high-volume number of invoices and purchase orders using QuickBooks .
• Shipping & Tracking: Generate UPS/FedEx shipping labels and provide customers with tracking information.
• Customer Communication: Answer calls, respond to emails, and provide updates on orders.
• Office Organization: Maintain files, process documents, and assist with general administrative tasks.
• Mailing & Marketing Support: Help with bulk mailings, including postcards, catalogs, and brochures.
• Research & Data Entry: Assist with customer research and database management.
• Other Tasks: Perform additional administrative duties as needed.

Required Skills & Qualifications:

• At least 2 to 5 years of office experience in an administrative or customer service role. Experience at a promotional product supplier/manufacturer, small business, or place with seasonal intensity is a bonus.
• Ability to multitask and work efficiently under pressure. We would like someone who likes tackling projects and easily switch gears.
• Proficiency in QuickBooks, UPS WorldShip, FedEx Ship Manager, Microsoft Office (Excel, Word, Outlook), and Adobe Acrobat .
• Strong organizational skills with high attention to detail .
• Excellent phone etiquette and professional communication skills.
• Friendly, team-oriented personality with a proactive mindset.

Why Join Us?

• Be part of a well-established company with a strong reputation.
• Work in a collaborative and friendly office environment .
• Gain valuable experience in customer service, shipping, and Quickbooks .

Apply Now! If you're an organized, detail-oriented professional ready to hit the ground running and looking for a stable administrative role, we'd love to hear from you!

Job Types: Part-time

Pay: $17.00 - $22.00 per hour

Expected hours: 25 per week

Schedule:

• 5 hours per day
• Monday to Friday
• No weekends

Work Location: In person