Accounts Receivable Specialist

LEI Corporation is a leading provider of landscaping, construction, and snow management services, recognized for its commitment to quality and client satisfaction. As an Accounts Receivable Specialist, you will play a vital role in maintaining the financial health of the organization by ensuring accurate invoicing, timely collections, and effective client communication. This position offers the opportunity to work in a collaborative, fast-paced environment where your attention to detail and organizational skills will directly contribute to the company’s success and growth.

Responsibilities

• Prepare and issue accurate and timely invoices for services rendered, based on contractual agreements or completed work.
• Verify billing details and contracts for accuracy to ensure correct client invoicing.
• Monitor outstanding accounts and follow up to ensure timely collection of payments in accordance with company policies.
• Reconcile client accounts and resolve discrepancies or disputes in a professional and timely manner.
• Record and process incoming payments, including checks and electronic payments, and update customer accounts accordingly.
• Maintain accurate customer records, including contact details, payment history, and outstanding balances.
• Serve as the primary point of contact for client billing inquiries and Certificate of Insurance (COI) requests, delivering exceptional customer service.
• Collaborate with sales and operations teams to resolve billing issues or discrepancies.
• Communicate with clients to provide payment reminders, address overdue accounts, and support collection efforts.
• Maintain up-to-date accounts receivable records in the company’s accounting and operations software.
• Prepare weekly and monthly accounts receivable reports for management, including aging summaries and payment trends.
• Assist with month-end and year-end closing processes, including inventory and equipment usage entry.
• Support financial audits by providing necessary accounts receivable documentation.
• Ensure compliance with company policies, procedures, and Generally Accepted Accounting Principles (GAAP).
• Participate in process improvement initiatives to enhance efficiency and accuracy in accounts receivable operations.
• Perform other duties as assigned by the department manager.

Qualifications

• Bachelor’s degree in accounting, finance, or a related field required; accounting degree preferred.
• Minimum of 2 years of experience in accounts receivable, billing, or a similar role, ideally within the landscaping, construction, or snow management industry.
• Familiarity with industry-specific software such as QuickBooks, Deltek Computer Ease, Aspire, or Time Scape is a plus.
• Experience with American Institute of Architects (AIA) contract documents and completing lien waiver and release forms is preferred.
• Proficiency with Microsoft 365, especially Outlook, Word, and Excel (including formulas, pivot tables, v-look up, and data analysis).
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills, with the ability to build and maintain client relationships.
• Problem-solving mindset and ability to manage challenging client interactions professionally.

Compensation

Annual salary range: $54,750 - $65,750, depending on experience.

Benefits

• Comprehensive benefits package , including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career growth.
• Office-based role with Monday – Friday hours (8:00am – 4:30pm) in a fast-paced environment with multiple priorities.