Assistant Project Manager

Job Description

Job Description

GEM Plumbing & Heating is a growing company that has been recognized for setting the standard for excellence in on-time, high quality, and friendly customer service. Here at GEM, we provide career opportunities to master your craft, earn competitive wages, and make a real difference in the lives of our customers and our community.

Job Summary: As the Assistant Project Manager , you will play a critical part in managing project documentation, coordinating resources, and ensuring effective communication among stakeholders. The APM is responsible for maintaining accurate project records, tracking schedules, and supporting daily field operations to ensure projects are delivered on time, within budget, and to quality standards.

Key Responsibilities:

• Ensures all Foremen and field technicians accurately submit and code their time for projects assigned to the Project Manager, verifying that the correct cost codes are used and reviewing for accuracy and compliance before payroll deadlines.
• Assists in maintaining ongoing communication with General Contractors, clients, and project stakeholders, coordinating responses to RFIs, schedule updates, and progress reports.
• Prepares, compiles, and tracks submittals for review and approval, maintaining organized submittal logs.
• Tracks, orders, and coordinates the delivery of materials and equipment to meet project schedules, working with vendors and suppliers to resolve delivery or availability issues.
• Maintains organized project files including contracts, change orders, RFIs, submittals, and correspondence.
• Updates and monitors project schedules in coordination with the Project Manager, tracking milestones and following up on critical path items.
• Assists in gathering documentation, pricing, and approvals for change orders.
• Supports field teams by relaying information, clarifying scope, and addressing immediate project needs.
• Attends project meetings, takes minutes, and follows up on action items as assigned by the Project Manager.
• Assists with project closeout documentation, warranty submissions, and final invoicing requirements.

Qualifications:

• 2–4 years of experience in construction project coordination, administration, or management support.
• Strong understanding of construction processes, documentation, and scheduling.
• Proficient in Microsoft Office Suite; experience with construction software such as Intacct, ServiceTitan, or similar is a plus.
• Excellent communication, organizational, and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with strong follow-up skills.

Working Conditions

Environment

• Office environment with occasional interruptions

• The noise level in the work environment is usually moderate
• Evening and/or early morning, and/or weekend and holiday hours periodically

Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time, including long periods of sitting, keyboard entry, use of office equipment, use of computer monitor
• Ability to speak concisely and effectively communicate
• Be able to communicate using a computer and phone/smart device
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust
• May require physical effort and cardiac endurance while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing
• Carrying supplies, up to 25 lbs.

Benefits:

• Compensation plan with Commission
• Medical, Dental, and Vision Insurance
• 401K Plan with Company Match
• Holiday Pay
• Long Term Disability
• Company Paid Life Insurance
• Flexible Spending Account
• Great Company Culture
• Continuous and extensive training and development

GEM Plumbing & Heating Co., LLC is an Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.