Accounts Payable Specialist

Overview

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

• Responsible for posting invoices and applying manual checks to wires processed via the Treasury Department.
• Posts reoccurring monthly payments for rents and child support.
• Posts time sensitive invoices to be paid via ACH/Wires
• Assists reviewing new vendor set-up from staff for auditing purposes and 1099 appropriateness per guidelines. Approves vendors on a daily basis.
• Handles difficult vendor's invoice uploads such as the P-card payments.
• Supports PeopleSoft systems issues and testing as needed.
• Uploads electronic invoices from EDI/GHX and follows-up on exceptions.
• Verifies, researches and requests approval for all invoices missing a Purchase Order. Confirms department or project authorization on invoices and Purchase Orders as needed, as well as verifies the availability of funds.
• Investigates all items not in compliance and follows through on all duplicate invoice submissions.
• Responsible for researching, correcting, re-issuing the monthly summary of voids.
• Sets-up new vendors, properly classifies vendors, identifies 1099 vendors and maintains Address Book as required.
• Periodically reviews the vendor statements.
• Researches, resolves and works with both vendor and internal issues and inquiries.
• Works with Purchasing and Receiving Department to resolve pricing and delivery of goods.
• Works with Business Managers regarding potential deficiencies in goods and services as well as authorizations.

Qualifications

• High school diploma or GED
• 2-3 years of experience preferred.
• Excellent communication and organizational skills.
• Must be detail oriented and have the ability to multi-task.
• Must be able to handle large volumes of entries, be comfortable in a fast paced environment and be able to work independently with minimal supervision.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.