Record Archive Specialist

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on X , Facebook , Instagram , YouTube , LinkedIn and Tik Tok .

Job Description

The Record Archive Specialist is responsible for archiving documents and records from the site including R&D and GxP regulated records from functional organizations, and all associated business records. R&D, GxP and business records are often called for by auditors and legal counsel. Because of this, it is imperative that the Archive Specialist be meticulous in every aspect of the archiving process including data entry, indexing, labeling, box storage, shipping, and retrieval. This position will require lifting archiving containers.

• Participate in high-performing teams focused on important site and corporate goals related to archiving activities including: Record identification and organization, File labeling and indexing, Archiving, Use of Archive Transmittal System (ATS), Records Information Management System (RIMS) and HPE Content Manager and regular daily movement of record storage containers.
• Ensures all administrative documentation requirements are met for supported Quality Documentation inclusive of document processing and records management
• Accurately track and report daily work progress to provide metrics for use in status reports to management
• Demonstrate accuracy and proficiency in daily data entry output
• Retrieve and return record storage containers to specific locations
• Strict adherence and compliance with local and corporate applicable policies, procedures, and safety guidelines pertaining to the office and the overall sitewide environment
• Collaborate in a team environment to achieve timelines
• Support internal and regulatory audits/inspections. Retrieve and return records to specific locations
• Scan paper records and ensure completeness of electronic copies
• Perform other clerical duties as assigned

Qualifications

Required Education:

• High School diploma or equivalent

Preferred Education:

• Bachelor's Degree or 3 years of relevant experience

Preferred Experience:

• Knowledge and hands on experience with a Document and Records Management System
• Experience in records management and/or working in an archive
• Demonstrated attention to detail, specifically with typing and organizational skills
• Advanced knowledge and experience with MS Excel,Word and PowerPoint
• Clerical experience (sorting, collating and filing)
• Demonstrated leadership skills such as: Time management, good communicator, quality focus, proactive, teamwork, etc.
• Strong organizational skills

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.

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