Administrative Assistant

The Longwood Medical Area Child Care Center (LMACCC) provides a warm, inclusive, and high-quality early education environment for young children. We are seeking a detail-oriented and dedicated Administrative Assistant to support the Director in daily operations, ensuring the center continues to meet the highest standards of care and compliance.

Under the direction of the Director, the Administrative Assistant plays a crucial role in supporting the center's operations, record-keeping, and compliance with Department of Early Education and Care (EEC) regulations. This position also directly supervises the Float Teacher and assists with staff coordination, enrollment, and center communications.

• Supervise the Float Teacher through observations, meetings, and reviews.

• Conduct reference checks and assist with the hiring process.

• Open/close the Center and complete daily safety checks.

• Maintain child, staff, and volunteer files in accordance with EEC regulations.

• Track and report weekly attendance.

• Manage ordering and inventory of food, supplies, and classroom materials.

• Greet families, answer phones, and direct inquiries.

• Schedule waitlist tours, maintain accurate records, and provide support to prospective families.

• Update and generate child records and reports.

• Coordinate staff training (CPR/First Aid) and scheduling.

• Support communications, reminders, and event planning.
  

Secondary Duties

• Assist the Director with EEC licensing compliance.

• Support enrollment and onboarding of new staff.

• Provide classroom coverage as needed.

• Accept sick calls and coordinate staff coverage with leadership.

• EEC Lead Teacher certified in all classrooms, with DII certification.

• Strong understanding of child development and developmentally appropriate practices.

• Bachelor’s degree or equivalent experience in early childhood education or a related field.

Skills & Requirements

• Ability to work flexible hours between 6:30 a.m. and close (Monday–Friday).

• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.

• Excellent communication skills, both in person and over the phone.

• Sound judgment and ability to make decisions regarding child health and safety.

• Reliable, proactive, and collaborative team member.

Compensation & Benefits

• Hourly rate: $24.50–$26.50 per hour

• Medical and dental coverage

• Monthly MBTA pass subsidy (up to $115) or free off-site parking

• 3 weeks of vacation, paid holidays, and sick time

• Flexible spending accounts

• Reimbursement for required educational expenses
  

✨ Join our team and help us create a nurturing, safe, and inspiring environment where children thrive. Apply now!