Buyer

790782 Buyer, Stow, MA, 5 Months contract
Sigma Inc. is looking for a Buyer to work onsite with our team in Stow, MA.

This is with Commonwealth of MA and Department of Fire Services. Will be required to work onsite at 1 State Road.

Description :
Procures commodities (supplies & equipment) and services for various units within the Department of Fire Services.

Responsibilities :

• Procures commodities and services for various units at Client.
• This includes the following activities: review purchase requests to ensure that purchases comply with policies, procedures and regulations; ensure proper contract reference by determining if the purchases are on a statewide, departmental or GSA contract; researches competitive pricing; resolves any problems with staff and vendors; prepares encumbrance documents for approval by entering in CommBuys/MMARS and local databases; places orders with vendors and ensure receipt, quality of product and invoicing of same; reviews invoices prior to payment and submits invoices to AP in a timely manner ensuring payments are processed against correct encumbrance documents and encumbrance line.
• Prepares written documentation, including bids, quotes, and award notifications, outlining description of goods and services to be provided including product performance, costs, delivery date and related information in order to meet agency requests.
• Obtains information concerning materials, supplies, equipment, services and capital procurements and leases by contacting vendors and other state agencies and by reviewing technical literature and specifications.
• Facilitate meetings and provide training and purchasing assistance to Client staff and other departments to provide information on state, federal, programmatic, and fiscal procurement requirements, and contracts.
• On a periodic basis, reconcile expenditures and encumbrances with contracts and resolve any discrepancies. Bring problems to the attention of supervisor and identify solutions.
• Keeps up to date on buying policies, procedures, and commodities, by researching information, reviewing technical literature, inspecting samples to determine appropriateness, contacting vendors, and attending fairs and conferences.
• Assists in the preparation of the RFR's and bids for commodities not on contract; reviews and evaluates bids against criteria and award contract and process contract renewals.
• Provides training and educational assistance to Client staff and vendors to ensure requests and purchases comply with policies and procedures.
• Performs related work as required, such as monitoring MMARS for glitches in procurements and notifying supervisor of issues or problems, maintaining vendor files and database, providing assistance to other fiscal affairs staff as needed, including preparing bids, letters of acceptance and rejection and copying and filing.