Administrative Assistant for Offices Offices of DEIB and IT

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Position: Administrative Assistant for Offices of Diversity, Equity, Inclusion and Belonging (DEIB) and Information Technology (IT)

Position Type: Full-Time; 12-months

Location: Central office

Reports to: Director of DEIB and Information Technology (IT)

Affiliation: SEIU Administrative Assistants

Hourly: Per the SEUI contract; $26.05 - $32.28 per hour depending on experience

Summary:

The Administrative Assistant will carry out a variety of administrative tasks assigned by the Directors of the Offices of IT and DEIB. These tasks/responsibilities include the following:

Responsibilities:

• Produce reports/provide information & data
• Maintain data across various systems (databases, helpdesk, etc…)
• Facilitate onboarding for interns/volunteers
• Assist with various projects
• Assists in typing and proofing word-processed materials
• Assists in developing weekly newsletters
• Primary person in the reception of guests including answering and routing of telephone calls
• Implements security protocols in buzzing visitors in through the front door and processing them using the Raptor Visitor Management System.
• Assists in the creation of all records, and other paperwork as required by the School Committee, the State Department of Education, and the Federal Government, or paperwork that may be appropriate to the school's administration.
• Assists DEIB and IT Directors with procurement and accounting, including vendor communication, purchase order and requisition entry, and receipt of shipments.
• Performs data entry of student records including but not limited to biographical, academic, confidential, enrollment, withdrawal, scheduling information, and pupil progress, as requested.
• Maintains high standards of confidentiality and accuracy.
• Maintains a high level of personal integrity, and a strong work ethic.
• Maintains general levels of support for other office personnel in the assigned area when there are short-term absences or persons are away from their desks.
• Assists other office personnel in periods of high demand and/or other emergent requests for cooperative support.
• Performs other duties and assumes such other responsibilities that may be assigned by the Director of DEIB and the Director of IT or his/her designee or as required by law, code, regulation, or School Committee policy

Qualifications/Skills:

• At least 2 years of relevant experience preferred
• Education typically gained through the attainment of Associates Degree or higher
• Excellent interpersonal skills to deal effectively and professionally with various stakeholders (employees, parents, city officials, community members)
• Effective communication skills (verbal and written)
• Ability to prioritize multiple responsibilities and manage them effectively
• Commitment to maintain confidentiality at all times
• Ability to work both cooperatively and independently
• Must be detail-oriented and organized
• Intermediate skill level in Microsoft Word and Excel preferred
• Experience with finance, attendance management, and HRIS systems
• Experience with G-Suite preferred

Equal Opportunity Employer:

Watertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Apply on the WPS website:

Job Type: Full-time

Pay: $26.05 - $32.28 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person