Contracts Administrator

Description

Position Overview

The Contract Administrator will aid the Contracts Manager by overseeing and managing the entire process surrounding construction projects. This includes but is not limited to managing bids, drafting/administering contracts and maintaining construction project records, and financial accounting duties. This is a 5 day in-office position at our Lunenburg, MA Headquarters.

Key Responsibilities (Essential Duties & Functions)

Oversee the bidding process which includes but is not limited to: researching for upcoming bids, pulling plans and specifications, relaying pertinent information to decision makers, collaborating with estimators to compile bid packages for submission, reviewing bids for accuracy, coordinating delivery of bids, sending out bid results, maintaining up-to-date files, entering bid information into system.

Draft and review contracts highlighting all terms and requirements for a projects, working with contracts administrators on all subcontracts.

Maintain all documents and records pertaining to the construction contract process in a manner that complies with record-keeping practices.

Prepare various construction contract documents including contracts, purchase orders, and change orders.

Review daily materials batch and job progress reports for accuracy.

Review and process project invoicing; reviewing quantities, verifying subcontractor quantities and payments, reviewing projects profit and losses and various other reports for accuracy

Establish and maintain spreadsheets, logs, etc. related to tracking construction contract documents i.e., daily crew tonnages, jobs, police details, etc.

Establish and maintain construction records pre-construction through project close-out.

Prepare, request, and maintain documents required for state EEO/EBO system.

Assist with weekly and monthly financial reporting.

Setup projects by exporting from B2W and importing to ViewPoint.

Request insurance certificates from insurance companies.

Request bid bonds/performance & payment bonds from insurance companies.

Ensure compliance with contractual terms and conditions.

Assist with other project related document processing and administration as needed.

Assist Project Managers, Superintendents, Estimators, and MassDOT resident engineers.

Various other duties as assigned or required by Contracts Manager.

Skills & Specifications

High attention to details and able to be multi-functional and tasks related to

Basic accounting and financial knowledge

Display a professional and courteous attitude to co-workers, supervisors, and public always.

Ability to interact with sub-contractors, other employees, state resident engineers and different levels of management.

Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Developed analytical and problem-solving abilities

Comfortable working with several different software's (e.g., ViewPoint, EBO, OnBase, Proactis, B2W, etc.)

Excellent interpersonal skills.

Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.

Self-motivation and ability to work with minimal supervision.

Must be able to work in a fast-paced and high stress environment in a team orientated atmosphere.

Priority emphasis and strong time management skills.

Ability to speak effectively to customers or employees of an organization.

Expertise with Microsoft Office Suite, particularly Excel, PowerPoint and Word.

Job Type & Location

This is a Contract position based out of Dracut, MA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dracut,MA.

Application Deadline

This position is anticipated to close on May 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.